| ARLINGTON DUPLICATE BRIDGE CLUB |
Caron called the meeting to order at 6:20. Several members arrived a bit late due to the weather and traffic conditions. Present were Caron, Nancy, Doris, Hugh, Roy, & Margot.
It was noted that the minutes from the November meeting had been approved and posted to the website 12-12-06.
Roy presented the following Club Operations report:
Hugh gave the Director’s Report as follows:
Nancy distributed the Financial Report - no extraneous or unusual receipts or expenditures. We pretty much broke even for the month of November. Electricity cost is going down as expected. Cencor is raising the variable portion of our rent $14 a month beginning in January 2007. (We will also have a base rent increase in the 2nd quarter as the second year of our lease begins.) Table count for the month of November was up 42.5 tables from November 2005.
The special events discussed were as follows:
Dee Berg joined the meeting to discuss Arlington Sectional details with the Board as follows:
Other old business discussed (in addition to insulation and carpet cleaning):
New business discussed as follows:
Meeting was adjourned at 7:40pm.
Caron called the meeting to order at 6:10. Present were Caron, Nancy, Doris, Ann & Margot. Peggy joined a bit later.
The Christmas party was discussed. The club will furnish ham and Turkey and dressing everyone else to bring side dishes and desserts. Caron moved and Ann 2nd that we accept donations to Arlington Charities. The motion passed. Doris agreed to contact Bill Gibson about the items needed, and then post fliers.
Next energy cost was discussed. It was agreed that we need to cut all unnecessary lights and see about low energy bulbs. Caron agreed to contact Roy about low energy bulbs and to send a reminder to directors about energy conservation. Roy will purchase insulation for the West playing room and install when he gets back from Nationals in Hawaii.
Margot was asked about the 499er tournament held at our studio. She said expenses were less this year, but attendance was not what they had hoped. The end result was a small loss. Location and meal were well received. A quote should be given to the new FT. Worth board after January. Ft. Worth needs to publicized earlier.
Margot also announced that the Unit Christmas party will be Wednesday, December 13th.
Nancy presented the treasurers report. Our table count and fees were up, Electric was higher as we switched from one electric company to another due to some overlap. Should level off this next month. Over all we had a net increase in profit of $152.72.
Nancy said we also need to get Dorothy Moore to submit our advertising cost to ACBL for reimbursement and she agreed to contact Dorothy asap since Dorothy has surgery scheduled for Dec. 4th. Also Helen needs to stay low budget on parties which is part of the guidance given for the Food Manager duties; Doris will talk to Helen about ways to keep such costs lower.
Then our special meeting on January 13, 2007 was discussed. This is the meeting where the by-law revisions will be submitted. It was agreed that an optional potluck brunch will served at 10:30 and meeting will begin at 11:00 am. Vote will be taken at 12:15 and voting will be closed at 12:30 so that entries may be sold and the game started by 1:00. This will be an optional potluck brunch/snacks and there will be standard table fees. Caron will develop and post a flier with all details.
Caron will contact Georgie Jaeger about hospitality committee. Reference follow up planned for Homecoming attendees who received free plays.
Next two recommendations from the GIC committee were discussed. #1 item: Jimmy wants to have a 499er game on Wednesday mornings at 10:30. He will direct both the 10:00 open/stratified game and this one for one fee. Would like a host or hostess to help. It was agreed to let him start this game. Caron will contact Jimmy to ask when he wants to begin this new game; info will be sent to Bill for website and fliers will be made.
#2 item: Director incentives were discussed. GIC had recommended giving free plays if the director increased his table count 25% over a 3 month period. The free plays would be given for each game that they direct in that time slot for the next 3 months. Free plays would be taxable so it was decided to give a bonus of $5.00 in place of free play. The board agreed that this program needs additional thought. Caron will draft a message to be sent back to the GIC; will send a copy to Board members first for approval prior to sending to GIC.
Glen Terrell’s requests were discussed next.
#1: He would like to buy a cart for the overhead projector with his director’s fees. All approved.
#2: He wants to raise the limit of his 2nd Monday game to 299er. All approved.
#3 & 4: Glen has requested a large markerboard for the East room and for the EasyBridge signage to be reinstalled. Caron will summarize ideas for this and send to the Board for review, inputs, and approval.
Peggy mentioned that directors had been given a Christmas bonus in the past and recommended this be done again. it was agreed that $25.00 would be given to each director.
Meeting was adjourned at 7:28pm.
Caron called the meeting to order at 6:00pm. Those present were Nancy Peterson, Doris Doores, Ann Overfield, Caron Peck, Margot Hirsch, representing Unit 183, and invited guest Glen Terrell.
Caron said she was glad the minutes were approved and posted before the meeting as this is a big time-saver.
Caron gave Roy’s report in his absence. The new A/C filters are installed, and we need to change them every month. Roy needs to purchase a case of them for cost effectiveness. Roy has met with the carpet people and they agreed to fix the carpet at no charge, but their crew that does that kind of thing is out of town on a job. Roy will get them in as soon as possible.
Hugh Hillaker arrived at 6:15.
Nancy gave the Treasurer’s report. Total receipts for the month of Sept. were $6,559.22. Total expenses were $8,042.02. There were expenses from August that did not get posted until Sept. so our expenses were greater this month. Our bank balance is still over $13K.
We are still waiting to hear from Unit 183 regarding the results from their NLM tournament that was held at ADBC in early October. The table count was down, but everyone seemed to be well pleased with the location and the catering by Jay-Jay’s. Ft. Worth needs to do more advertising next year. Margot will provide feedback following the next Unit Board meeting.
The Directors for the 4th Monday morning game are being rotated as they were for the summer. The 4th Monday morning game will be reevaluated the first of the year to see if it merits being continued.
Hugh reported on the Directors. Carol McConnell is back directing the Sunday games. Nancy has been doing Jimmy’s Tuesday evening game since he went back to school, but does not want to continue. Hugh asked Ann Overfield if she would take it and she agreed. It was mentioned that there is a Directors course on line at ACBL for $25.00 for anyone who wants a little more practice. Also the Directors forum will be Feb. 10th, 2007.
Doris reported on the Special events. There will be a Halloween party with prizes for the best costumes on Tuesday Oct. 31st. Also planning for the Homecoming game on the 4th of Nov. is proceeding. The question came up about New Years and it was agreed there would be a game/party on Sunday evening 12-31-06; details to be discussed at the November Board meeting.
The Hospitality/Membership Committee headed by Georgie Jaeger is hard at work on the Homecoming Game along with the GIC. It was agreed that along with the hospitality committee we need a corner on the website for important information such as sickness or deaths etc. of members of the ADBC. Caron will follow up on getting this implemented.
On New Business:
It was agreed that more insulation should be added to the ceiling of the main playing room. Caron moved and Ann seconded that Roy be advised to spend up to $500.00 on R19 to be added to the existing insulation to bring it up to R38. All agreed. Also some weatherstripping needs to be added to the bottom of the right side back door where there is day light, so bugs cannot get in and air escape. Caron will follow up with Chuck Burke to get this done.
Raising the limits for the Thursday night game was discussed and it was agreed by Board majority that it would be raised to 749 beginning on November 2. Dorothy wants to keep her game at 299 with mentors over 299 being allowed to play with their mentees until 2007. She will then consider raising her game to 499ers. Jimmy wants his game left at 199 for now and the foreseeable future.
Glen next discussed how directors might be compensated when they give a 2 or 3 hr. lesson without a game. He is to submit a proposal for board consideration as specific lessons or series are planned. Compensation rather than monetary for directors was discussed. Some may have a problem if they earn over $600.00 per year. Nancy will discuss with Glen to satisfy his questions.
The board discussed adding a link to our site for Unit 183. It was agreed this would be acceptable.
The meeting was adjourned at 7:30.
The board meeting was called to order at 6:05 p.m. by Caron Peck, President. Board members present were Caron Peck, Doris Doores, Ann Overfield. Helen Nelson was invited; and Margot Hirsch representing District 183 was present. Nancy Peterson arrived a little late.
Caron gave Roy’s report on the change of electric companies. Two filters for the air conditioners to be supplied at no charge by mall maintenance week of 9-18. The pest control company has been out for the second time. Carpets have been shampooed twice and are looking better. The lockers have been installed. Two fire extinguishers have been mounted on the wall. A screen has been placed in the men’s room urinal, hope this will help the situation. Also the carpet people have been called and will schedule for a visit to determine what can be done where the seams are wearing.
Then Caron reported that Hugh has got all the directors set for the Friday evening games.
Doris reported on Special events. She is working on the Life Master parties or party. She will call the four life masters and see when they would like to have their parties. The Christmas party was discussed. Ann Overfield moved that we set December 16 and it was 2nd by Doris. It carried with a majority. Glen wants to have his mentoring end of year party in December and the 2nd or 9th were suggested. A TGIF party for Doris and Helen is scheduled for October 20th.
Caron talked about a special membership meeting to vote on the By Laws with a game to follow. We agreed to schedule it for the 13th of January, 2007. The major changes will be voted on one by one. The proposed amended By Laws have been reviewed by Cary Jennings and he had some super points.
Nancy Peterson next presented the Treasures Report. Our table count was slightly down for the month of August due to the way the Regional fell on the calendar. Over all our expenses for August were down from last year.
Next we talked about Easy Bridge. We need to increase the Thursday morning group. Need to ask Glen about the Star Telegram calendar and be sure the Thursday morning session is listed.
Caron then brought up the need for a hospitality chairman as suggested by the GIC committee. She had a list and is to call and see if she can get someone to take the position. We need them to help organize the Home Coming event Nov. 4. Also to help build up the Friday morning games.
Next Caron talked about a Directors Forum. She is trying to see when Su Doe is available to help with the Forum. Caron and Hugh will talk about the expectations and responsibilities of the directors. Then will have Director comments and then let Su hold a workshop.
Next it was mentioned that Doris and Ann would like to be paid for cleaning the Club. $50.00 each week ($25 each per week) was suggested. It was agreed that was a reasonable amount and a check will be cut once a month.
Margot brought up the Arlington Women’s Club and it was agreed that we will continue the 4th Mondays of morning bridge for September, October, and November. Caron agreed to call the directors that had done the Monday morning games this summer and see if they would continue for the 4th Mondays for the rest of the year. We will evaluate the continuation of the Monday games after the 1st of the year.
The meeting was adjourned at 7:15.
The board meeting was called to order at 6:05 p.m. by Caron Peck, President. Board members present were: Caron Peck, Hugh Hillaker, Doris Doores, Ann Overfield, Peggy McCormick. Roy Booth and Margot Hirsch representing Unit 183 arrived shortly thereafter.
Ann Overfield was welcomed as the new secretary.
The approval of the minutes was discussed. Peggy requested that we clarify how the Board would amend and approve the minutes by e-mail. Caron stated that complaints from members have been received saying that the minutes are posted well after meetings are held. It is also easier for board members to recall details of a meeting shortly after it was held. Ann suggested that the minutes would be sent to Board members the week of the meeting for corrections and after all the corrections were incorporated the minutes would be sent to Board members for approval. A date to have approval would be stated in the final minutes and a quorum vote would approve the minutes for publishing. A failure to respond would be abstention. It was seconded and approved.
Roy discussed the energy cost. The insulation has been installed in the front room and all agreed it makes a difference. Home Depot gave us a very good price even beating the lower price quoted by Lowe’s and delivered it for a nominal fee. Jimmy Reynolds, Roy and Chuck Burke installed the insulation and Doris and her husband cleaned up afterwards.
Roy has also been looking into changing electric companies, but for commercial locations it is complex. He is going to look into what is called aggregate groups. He hopes to have more information by the next board meeting.
Roy also said the lockers are made and painted and ready to install. He has also purchased a rug shampoo machine to clean the rugs and a rug has been placed in the men’s restroom to try to help the mess that has been occurring there.
Doris and Peggy talked about the upcoming specials. The first "Extravaganza" is scheduled to be held the 14th of October. Chuck and Caron will be in charge of this event. It was moved by Doris that a fee of $20.00 be charged for the extravaganza. It was 2nd by Roy. It carried by all present.
The Club party for September will be T-shirts and Jeans suggested by Doris. It will be a pot-luck at 12:00 with bridge starting at 1:00. Prize to be awarded for T-Shirt with "best message". There will be a Halloween party on October 31st. Costumes and trick or treats. It will be discussed more at the next meeting.
Hugh reported on the directors. Carol McConnell will be out 4-6 months. He has filled 2 Friday director spots with Dee on the 2nd Friday and Ann on the 3rd Friday. He is still having trouble getting someone to take Sunday nights.
It was also suggested that we need a formal orientation for all Directors before the year is over. Hugh and Caron will work together to develop and deliver this. New directors are encouraged to "shadow" seasoned directors to get a "feel" for making calls and performing other director duties.
Doris did a phone list for the Arlington Club to help us find partners when needed. Margot will check to see if there are any more red directories from Unit 183 that could be made available to Arlington club members.
Dee arrived to bring us up to date on the February Tournament. The fees will remain the same as last year ($11) except for Saturday we will drop the extra $1.00 charge. The food issue will be addressed with the Convention center. Becky Price and Peggy will head the partnership committee and Dorothy Moore and Ann will work on the caddies. Dee is still working on the host hotel. The hotel used last year has gone up considerably in price.
The meeting was adjourned at 7:55
The board meeting was called to order at 6:05 p.m. by Caron Peck, President. Board members present were: Caron Peck, Hugh Hillaker, Doris Doores, Roy Booth and Nancy Peterson. Lauren Brown arrived at 6:10.
Nancy Peterson presented the financial report. The balance is $13186.37. The electricity bill was discussed. Roy Booth said he would investigate comparable rates.
Minutes of the 6-20-06 board meeting were approved.
Helen Nelson attended meeting for discussion of the dinners provided for the TGIF (Friday evening) game. The club has consistently lost money on these dinners for an extended period of time. It is difficult to get volunteers to provide dinner on Friday nights and difficult to accurately estimate the amount of food needed. After Labor Day of this year the attendees will be requested to provide a type of potluck dish. Helen Nelson agreed to continue managing the T.G.I.F. dinners until this change is in effect. Caron Peck will prepare flyers regarding this change.
Roy Booth presented his table regarding facility needs. 2” Filters will be supplied by mall maintenance for the air conditioner unit. Doris Doores and Ann Overfield will continue to provide the housekeeping of the facility. Roy discussed obtaining insulation estimates and will look into turbo fan estimates. Roy Booth reported he notified Dee Berg regarding the decorating committee being dissolved.
Special events in August will be a Crazy Shades Salad Daze on August 5, 2006. Attendees are requested to provide a salad or other cool "summer" dish. The club party for September will be held on 9/16/06. The theme will be determined.
It was clarified that the last ADBC game held before the Labor Day Regional shutdown will be the morning game on Tuesday August 29th since tournament events do not begin until that evening. Caron to advise Peggy for the calendar, Bill White for the web site, and Jimmy as the game director.
Lauren Brown presented information regarding scheduling 49er games in September. The dates of 9/9/06 and 9/23/06 were tentatively agreed upon. A Jane Johnson Swiss teams is available on Saturday 10/14/06; however 10-14 has been tentatively reserved for the first "Bridge Extravaganza". Also, October is the month when ACBL Club Appreciation games are available. All of this will be determined in the near future and finalized as soon as possible.
Bill White will be contacted regarding resuming club manager responsibilities.
Caron Peck reported that Chuck Burke had negotiated with Unit 183 to schedule and confirm the fee for the Unit 183 Fall 299er sectional on October 7th and 8th, 2006. ADBC will contract with Jay-Jay’s Café to cater the lunch for the Swiss Teams event, with meal cost funded by Unit 183.
Caron Peck recommended that the By-laws Committee meet on August 1st at 6:00 p.m. There was not a quorum at the previously scheduled meeting.
Nancy Peterson reported that she had rented a Post Office box. The address is ADBC, Inc., P.O. Box 121976, Arlington, Texas 76012. She had received two keys with the rental and purchased two additional keys.
The soda machine prices were discussed. There may be a better price if the sodas are bought quarterly with a larger order quantity. Prices and storage will be investigated.
The ADBC, Inc. logo will be made for the front door. This is being donated by Van Waugh and Carol Stodghill.
In the future a session will be held to discuss "good will" that directors may be empowered to implement. Other instructions and expectations will be provided to the directors at this session, and directors in turn will be given a chance to voice their opinions and concerns. Hugh Hillaker and Caron Peck will lead this session.
A Homecoming game will be held on 11/4/06. as recommended by the GIC.
Caron Peck would like to implement a hospitality/membership committee (also a GIC recommendation).
October 14th was discussed as a possible Bridge Extravaganza. To be discussed in the future.
Doris Doores will work on a club "quick call" listing for bridge partnerships. Caron and Chuck Burke will work on a club directory. It will be simple, informal and usable.
A report from the GIC was submitted and many of the topics were discussed - see above. This report will be looked at again and any items not discussed will be carried over to next month’s meeting.
The meeting was adjourned at 7:20 p.m.
The board meeting was called to order at 6:05 p.m. by Caron Peck, President. Board members present were: Caron Peck, Hugh Hillaker, Doris Doores, Peggy McCormick, and Lauren Brown. Margot Hirsch represented Unit 183. Roy Booth and Nancy Peterson arrived after the meeting commenced.
Minutes of the 5-23-06 board meeting were approved.
Doris Doores discussed that the Jammin’ in July party would be held on Saturday, July 8, 2006. Hot dogs would be served. Attendees were asked to bring a side dish or dessert. The August party would be the Crazy Shades Salad Game. Attendees are requested to bring a salad. Lunch will be at noon and the game at 1:00 p.m. on August 5, 2006.
Peggy McCormick reported the August calendar was completed.
Nancy Peterson arrived and presented the financial report. A discussion regarding only air conditioning one room occurred. Nancy Peterson recommended we remind people to bring in aluminum cans. Caron Peck stated there would be no further reimbursements for decorating. The committee had been retired as of the 5-2-06 board meeting. Caron Peck requested Roy Booth as studio manager to notify Dee Berg that this was in effect.
Roy Booth, Studio Manager, reported he had worked on setting thermostats. The ceiling is partially insulated. Roy will get estimates on insulating the original ceiling. Margot Hirsch asked about monthly average billing and Roy Booth said he would check on it.
Bill White is continuing to manage the ADBC website.
Doris Doores will check on possible help with housekeeping.
Nancy Peterson will check on a post office box for ADBC.
Chuck Burke will manage the negotiations for the October 299 Sectional game which will be held at the ADBC. Discussion involved making ADBC very conducive for Unit 183 to hold the 299 tournament at this club.
Discussion occurred regarding directors’ promoting games. Directors are empowered to grow their own games and promote retention in their games. Directors’ duties and responsibilities were revised and approved.
By-laws revisions will be discussed at a separate special board meeting. The tentative date is 7/15/06 at 10:00 a.m.
Dorothy Moore reported on behalf of the GIC. Advertising and EasyBridge! were discussed. Glen Terrell and Helen Nelson will hold a Wednesday evening at 7:00 p.m. game and Ann Overfield and Ann Smith will have a Thursday, 10:00 a.m. game. These will commence the first Wednesday in September following Labor Day. Dorothy Moore said she would like to start a daytime group in January. Business cards may be produced. Flyers and other expenses regarding EasyBridge! were discussed. Postcards will be sent to players with less than fifty master points. Flyers will be disbursed for new or interested players. The ACBL Cooperative Advertising Program will reimburse up to $750.00. Dorothy Moore read a list of venues that could be reimbursed. The GIC asked for initial funding pending ACBL reimbursement. Nancy Peterson moved that the GIC be provided $1000.00 pending reimbursement by the ACBL. All approved.
Meeting was adjourned at 7:28 p.m.
The board meeting was called to order at 6:15 p.m. by Caron Peck, President. Board members present were: Caron Peck, Hugh Hillaker, Nancy Peterson, and Lauren Brown. Margot Hirsch represented Unit 183. Peggy McCormick arrived after the meeting commenced.
Minutes of the 5-2-06 board meeting were approved.
Nancy Peterson presented financial report. Even though table count was down but there was a nine day club closure due to the national ABCL tournament in Dallas. She has had difficulty resolving the electricity and telephone bills. The current balance is $11621.59.
Roy Booth, Studio Manager, was not present but will be asked to pursue electrical providers and billing options. Lauren Brown reported that we have been asked to maintain a separate mailing address other than our site address for the Cencor/Weitzman Group. The board approved leasing a post office box. Nancy Peterson will obtain that lease.
Peggy McCormick discussed the charity recipients. Nancy Peterson will issue checks to the three designated charities and Peggy will provide the written letters to accompany the donations. Margot Hirsch stated that ADBC had generated 50% of the donations for Unit 183. ACBL will recognize the contributions of ADBC by making charitable donations on behalf of our club to these three designated charities for 2006. Each of these three charities will receive 1/3 of $334.00 from ACBL.
Lauren Brown reported that she received communication from an ABA Club regarding the proposed ACBL/ABA Unity Game. The game will be held on 6/24/06 with a potluck luncheon at noon and open/stratified pairs game at 1:00 p.m. It will be an Inter-Club Championship Game with results posted on the ACBL website. The Jammin’ in July Game will be held on 7-8-06. It will be an open/pairsl game with a noon cookout and 1:00 p.m. game.
Peggy reported that the calendar was up to date.
Caron Peck reported that the By-Laws Committee had scheduled their next meeting for a long work session on May 30, 2006. The Growth Initiatives Committee had not met since the last board meeting.
Housekeeping duties had been submitted by Doris Doores and were reviewed by the members present. Options to attend to this will be addressed at the next meeting. Several of the items were considered to be a part of the directors’ duties. This was tabled pending next board meeting.
Director’s duties will be reviewed and revised. Caron Peck will make an online list to submit to the board to review. Complaint procedures will be reviewed as a part of this process. A current situation was discussed and Hugh Hillaker will continue his communication with this director.
Margot Hirsch reported that we will host the Unit 183 tournament on October 7th and 8th, 2006 at ADBC. It will be determined by the Unit if it will be a 0-299 or 0-499 tournament. Unit 183 requested that the board form an ADBC Logistics Committee to facilitate this tournament.
The meeting was adjourned at 8:20 p.m.
The board meeting was called to order at 6:05 p.m. by Caron Peck, President. All board members were present: Caron Peck, Hugh Hillaker, Peggy McCormick, Nancy Peterson, Roy Booth, Doris Doores, and Lauren Brown. Margot Hirsch represented Unit 183.
Peggy McCormick moved that the Minutes of the 4-11-06 board meeting be approved. All agreed.
Nancy Peterson explained that due to the early date of the meeting the financial report would be tabled until the regular board meeting scheduled for May 23, 2006.
Roy Booth presented a summary of the studio facility needs. This was presented in a chart to the board members which included proposed costs on each item.
Doris Doores stated that five of our members had recently achieved the level of Life Master. As a group they had requested their Life Master Party be held on Thursday, 5-18-06. Dinner will be provided by the 0-499 group. On 7-8-06 we will hold a Jammin' in July game. Door prizes may be given related to the heat. Hugh Hillaker discussed several formats that may be fun for the attendees. This will be discussed further.
Lauren Brown had provided information from the ACBL website that invited clubs to have an ACBL/ABA Unity Game on June 24, 2006. Lauren will get information on inviting local ABA members. This would be a special game and would be scored as an Inter-Club Championship Game. The board agreed to gather more information and pursue holding this game at our club.
Peggy McCormick presented the results of the survey regarding the ADBC, Inc., charitable donations. Hugh Hillaker moved that we make our annual donation of $100.00 to three charities: Arlington Charities, Women's Shelter, and Arlington Life Shelter. All approved.
Caron Peck reviewed plans for cabinets for the storage room. Mark Smid will donate his time and expertise in building these. Mr. and Mrs. Chilton have donated money for a rolling cart which Chuck Burke will build.
Nancy presented the insurance bill and policy for 2006 stating that Sam Long thought it was a good policy and a good price. The ACBL negotiated rates for all ACBL clubs with one carrier. A motion was made and approved to renew the policy for 2006 plan year.
Caron Peck moved that the relocation report be adopted and posted on the website. All agreed.
The meeting was adjourned at 7:35 p.m.
The board meeting was called to order at 6:10 p.m. by Caron Peck, President. This meeting was scheduled one week prior to the regular board meeting so business concerning the Grand Opening could be discussed with ample time for plans to be implemented. All board members were present; Caron Peck, Hugh Hillaker, Peggy McCormick, Nancy Peterson, Roy Booth, Doris Doores and Lauren Brown.
This was the first board meeting held with the newly elected board which assumed offices on 4-1-06. Caron Peck opened the board meeting by summarizing our purpose as a board and our vision for the future. Board meetings will be held on the third Tuesday of each month at 6:00 p.m. at ADBC. There is a special meeting scheduled for Tuesday, May 2, 2006, at 6:00 p.m., to address pending business of this newly elected board.
Peggy recommended that Hugh Hillaker take the position of Vice President. His extensive experience with the ACBL and knowledge of administrative responsibilities make him well suited for this position. All agreed. Roy Booth agreed to take the position of Studio Manager. The board discussed and agreed upon the following board positions: Caron Peck, President; Hugh Hillaker, Vice President; Lauren Brown, Secretary/Club Manager; Roy Booth, Studio Manager; Doris Doores, Special Events; Peggy McCormick, Newsletter/Calendar; Nancy Peterson, Treasurer.
Hugh Hillaker requested information on club procedures. A discussion included how directors receive compensation and their responsibilities along with a discussion of the daily operations of the club. This will be addressed in more detail in subsequent meetings.
The minutes of the 3-18-06 General Membership Meeting were discussed and it was agreed they would be posted on the ADBC website as a draft pending approval at the next general membership meeting. Minutes of the 3-28-06 meeting were approved.
Nancy Peterson submitted the financial report. The total cash balance is $11,389.95. A check was presented by Lauren Brown for $1250.00 given by Bryan Graham, CB Richard Ellis, to pay for the balance of our sign.
Special Events: Our Grand Opening will be on April 22, 2006. The committee had met and all plans were in place. The board approved the expenses of the cake, flowers, programs, gifts for special contributors, and punch, not to exceed $150.00. The mentoring Kick off game has been postponed, but a game will be held on Saturday, 5-20-06, at 1:00 p.m. It will be a STac game and will be played as a Swiss Team event.
Chuck Burke had provided a list of tasks he will complete for the club. A statement of the status of the relocation expenses will be presented at the next board meeting. It will describe the chronology of events and provide documentation for the club archives.
The May Bridge Fest was discussed. ADBC will hold simultaneous events with the Fort Worth Bridge Club.
Caron Peck had appointed a Bylaw Committee with Becky Price, Chairperson; members will be Carol Stoghill, Bryan Morgan, Margot Hirsch, and Penny Mixon. Nancy moved the committee be adopted and it was approved. Cary Jennings had offered to give the by-laws a critical review.
Caron Peck had appointed Dorothy Moore as chairperson of a committee to increase revenue, recruit new people and provide customer retainment. Members would consist of those who attended Marti Ronemus’ presentation of EasyBridge! at the Dallas ACBL Tournament or are interested in serving on this committee. It will be named the Growth Initiative Committee (GIC). The ADBC board will provide guidelines. The GIC will make recommendations to the board for approval of their activities. Hugh moved this committee be adopted and all approved. Caron Peck thanked Dorothy Moore for funding the seminar on EasyBridge!. The GIC will provide a report to the board by 5-2-06.
Peggy McCormick left the meeting at 7:30 p.m.
The meeting was adjourned by Caron Peck at 8:30 p.m.
Attendees: Dorothy Moore, Lauren Brown, Melody Gann, Doris Doores, Bill Gibson; new members: Roy Booth; guests: Chuck Burke, Glen Terrell
Absent: Nancy Peterson, Peggy McCormick; new members: Caron Peck, Hugh Hillaker
Dorothy called the meeting to order about 6 p.m. Melody presenteed the minutes from 3-14 which were approved. Since Nancy was absent, the financial report was not available.
CHARITIES: Peggy doesn't have the results.
RELOCATION: Caron Peck, new president, has appointed Chuck Burke, Jack Muzzio, and Jim Brown (all members of Relo Comm.) to go over invoices which Dorothy has received. Dorothy requested that an additional member who was not on the Relo Comm. be added to aid in this task. Chuck gave an update on projects completed, in progress, and still to be done. He also gave "guestimates" on suggested projects including a rolling buffet and storage cabinets. We agreed that the storage area may be done in stages because of cost and amount of work involved. Dee Berg had submitted a letter to remain as chairman of the decorating com. Dorothy will pass on to Caron.
FREE PLAY:
1. Frequent Player: Policy will remain; an easier to read form may be developed. Bill will get us what we want.
2. Awards for Winning: Policy remains with proviso of none for Easybridge! A free play won in any ADBC game can be used in any ADBC game.
Consequently, we set standard fees for all games that are not limited to less than 300; i.e. $5.50. Additional costs for charity or special games would still apply, of course.
MENTORING: Glen will provide sign-up sheets for stage II mentoring which will begin May 20 with a pro-am Swiss teams event similar to format previously used. Lunch @ 12:30 and game @1 p.m. He wants subsequent sessions to be two Saturdays/month--possibly with a lesson preceding and maybe hand records.
GNT: The flt. C will be held here Apr. 29. Doris Doores and Helen Nelson are in charge of the meal for which the unit is allowing $100.
GRAND OPENING: All interested in working on this event met Mon. evening, and Lauren highlighted minutes from the meeting.
The new board has decided their offices and the results are given by Caron Peck via e-mail (a copy is posted). Their next meeting is scheduled Apr. 11.
Dorothy adjourned the meeting about 7:30.
Via e-mail we approved obtaining a sanction for an open Mon. afternoon game where Glen Terrell will have lunch and lessons targeted for members of the Arlington Woman's Club.
The meeting was called to order by Pres. Dorothy Moore about 12:35. She stated we've had an eventful year highlighted by two successful tournaments. more than $2865 donated to charities (including $1050 locally and $700 for Hurricane Katrina), a $1400 fundraiser for our GNT team, and moving into a great new facility. She noted cooperation by members has been fantastic with over 50 volunteering to help in the last month alone. She encouraged continuing support as we face three challenges in the coming months: club growth, financial stability, and maintaining a fun place to play bridge.
She called on Melody to read the minutes from the last two membership meetings which had been distributed to everyone. With a motion by Mickey Tryon which was seconded, the members voted to silently read the minutes. The minutes from both the 3-5-05 annual meeting and the 11-12-05 special meeting were approved as submitted.
Next, Doris Doores presented the candidates recruited by the nominating comm. (Doris Doores, Becky Price, Jack Muzzio, Chuck Burke, and Dee Berg). Dorothy Moore asked if there were any nominations from the floor; there were none. Roy Booth, Peggy McCormick, Dorothy Moore, Othella Muzzio, Ann Overfield, and Caron Peck made short statements while ballots were distributed. Jack Muzzio spoke for John Comeau and Jimmy Reynold for Hugh Hillaker. The ballots were collected by Becky Price, Doris Doores, and Dorothy Bedford to tally the vote.
Nancy Peterson discussed the financial report for 2005 which had been distributed. She noted that table count was 3230 (down 33 from 2004) and that we had a net loss of $1256 mainly due to the increased security costs of $3059. (Without this, we would have made a profit.) We ended the year with 149 members. She included a report on our final net income from the Arl. tournament. This year we made $6621--up $1920 from 2004. Mickey moved and Bill Gibson seconded to accept the report, and all approved.
Dee Berg discussed the tournament in more detail. She particularly wanted to thank Becky for obtaining the SW airline tickets (we made $1120--about twice as much as last year), Bill Gibson for obtaining such nice door prizes, and Ivan Uys for transporting tables. Our 10 yr. avg. is 399 tables and $4681 profit. This year we had 429 tables and $6621 profit. Charline Maddox suggested we give Dee a big hand. After applause, Dee remarked not possible without the help of the members. She requested suggestions for next year which is scheduled Feb. 23--25 at the Grapevine Con. Center.
Peggy discussed the ballot for our charity donations and asked for input on those suggested or ideas for others. Joyce Journey made a plea for homeless teenagers. Peggy advised to use the write-in line to vote for this and gave other details for completing and returning. She also promoted the upcoming Bridgefest conceived by Carolyn Pinto and sponsored by Unit 183 as a multi-site event.
Glen Terrell reported on Easybridge! and IN programs. Stage 1 mentoring was very successful; stage 2 will probably start in May--perhaps 1 or 2 Saturdays/month; however details need to be finalized. Other opportunities exist and need to be seized as they develop. The Arl. Woman's Club has expressed interest in developing their duplicate program possibly by working with an ADBC representative on available Mondays. Dorothy Moore has arranged for Marti Romemus to hold a 2 morning program just for ADBC during the Dallas Nationals. Glen thinks Easybridge is good for ADBC and we should strive to increase the # of participants.
Chuck Burke distributed a sheet summarizing expenses for renovation of the new facility and provided info on relo divided into three parts:
1. The good: We now have a great 1st rate facility.
2. The bad: Despite work worth thousands of dollars by Cary Jenning's office, Jack Muzzio, Chuck Burke, John Comeau, and others on the relo comm., we have a cost problem. The apparent final cost is $8400 more than the est. The first approach will be to look at the invoices and check for accuracy.
3. The ugly: How did this happen? There seems to be a communication problem between the board, the members, and the relo comm. We need to fix the problem--not the blame; unite, pull together, and soothe ruffled feathers. We need to examine and possibly rewrite the by-laws to see that such a problem is avoided in the future.
Chuck then took questions and comments from members. A lengthy debate ensued, and the thoughts expressed are herewith summarised. What process allowed such a huge difference? Why did the relo proposal imply we would be able to move with little out of pocket expense? Perhaps we did not have realistic estimates. Obtaining other bids would have given a more realistic idea of the costs involved. If we had $25000 to spend, why did we accept an est. of $34000? (It was hoped that vol. work, defrayal of contractor fee, and tax-free status would make up the difference.) People were trying to get too much done too quickly; the final bill has not been paid; members should study #'s and submit questions to relo comm. The relo comm. felt empowered to work without board supervision. The members deserve a full accounting before paying bills. It was suggested we bite the bullet and increase dues to have a contingency fund or look for patrons.
Finally, Chuck proposed that as we concentrate on our beautiful new baby, we aim to forget the pain of the labor involved in the process.
Doris announced the election results: New board members are Roy Booth, Hugh Hillaker, Peggy McCormick, and Caron Peck.
Dorothy asked for new business. Jack Muzzio moved to have the board appoint a comm. chaired by Lauren Brown to rewrite by-laws. After a second there was discussion on the legality of having a board member on a by-law comm. and how Robert's Rules of Order say such an event should occur. Chuck Burke moved that the motion be amended to state that the board should appoint a comm. to rewrite by-laws. The amendment passed, and the amended motion passed. Jo Nell Scott moved to increase dues. After a second by Dorothy Martin, the motion carried.
After Becky Price moved to start having fun and adjourn, there were numerous seconds, and Dorothy adjourned the meeting about 2:15.
Dorothy called the meeting to order about 6pm with Nancy, Peggy, Doris, and Melody present as well as Dee Berg, Jack Muzzio, and Glen Terrell. The minutes for Feb. were approved as corrected and will be sent via e-mail and posted on the bulletin board. Nancy had preliminary financial reports for Jan. and Feb. and a draft for the tournament proceeds. For Jan. the table count was 289.5 up 41 from last year, and we had a profit of $544.76. For Feb. our table count was 237--down 23 from last year, but we had a profit of approx. $8180 (mainly due to the tournament). All the tournament details aren't in, but we should make around $6500.
TOURNAMENT: Dee reports that Bill Gibson was able to procure some really nice door prizes; details for awarding were worked out. He also obtained plastic bags for us to use . Dorothy brought some "goodies" which she will mark and store in the closet. Dee will head a session to fill the bags with all the goodies, and they will be given to those who register as well as a $1 coupon to use at the new studio location. Only those who register will be eligible for door prizes. Other assns. were reviewed and revised. We want to make sure the directors know to charge for extra lunches for 5 and 6 person teams and to be sure we have sufficient numbers of hand records.
RELOCATION: The overrun was discussed. Dorothy has asked for invoices to show the specifics. Chuck should have more info at the members meeting. Nancy moved and Melody seconded that with proper documentation these financial obligations be paid by the club. Discussion involved having fundraisers, cards where patronage is rewarded by money to the club, increasing fees for limited games, and revisiting the free play policy.
SEMINAR: Dorothy needs a response on attendance. She urges attendance and thinks participation will greatly benefit ADBC.
NOMINATING COMMITTEE: Pix and info are on the web and posted at the club. Chuck has the ballots.
ANNUAL MEETING: Doris is bringing sandwich fixin's and has made a flyer. Chuck will discuss relo overrun and should have invoice #'s.
FREE PLAY POLICY: Melody perused old minutes and sent findings via e-mail. The free play threshold is 1 set of free plays for 7 full paying tables and 2 sets of free plays (1 each direction) when there are 10 or more full paying tables. No mention was made of the kind of game (limited or open). Perhaps this is yet another reason to have all but the novice games charge the full price. No action was taken.
OPEN HOUSE: Glen reported that the Star Telegram will have a photographer, and the mayor will be present to proclaim ADBC Day on April 22. There will be a ribbon-cutting ceremony. Other details need to be decided: agenda, type of food, info on history of club, perhaps recognizing charter members, acknowlegments and thank-you's.
INCOME: Glen wants us to find ways to increase income. Melody noted there are suggestions in the "gleanings" from old minutes referenced earlier. Dorothy said Marti's seminar included ideas on marketing your club and promoting growth.
With time running out Mar. 28 was set for the next meeting and we adjourned.
The meeting was called to order about 6 by Pres. Dorothy Moore with Doris Doores, Melody Gann, and Nancy Peterson present. Dee Berg was present to finalize plans for the Arl. sectional.
The minutes were approved as corrected; Melody will send copies via e-mail and post. The financial report will be made at the Mar. meeting due to pending items and the early scheduling of the Feb. meeting to accommodate those in the directing class and finalizing details for the tournament.
TOURNAMENT: Dee reports that Bill Gibson was able to procure some really nice door prizes; details for awarding were worked out. He also obtained plastic bags for us to use . Dorothy brought some "goodies" which she will mark and store in the closet. Dee will head a session to fill the bags with all the goodies, and they will be given to those who register as well as a $1 coupon to use at the new studio location. Only those who register will be eligible for door prizes. Other assns. were reviewed and revised. We want to make sure the directors know to charge for extra lunches for 5 and 6 person teams and to be sure we have sufficient numbers of hand records.
RELOCATION: Lauren sent word that the painting is completed.
SEMINAR: Dorothy has set up the seminar with Marti Ronemus for the first Sat. and Mon. of the Dallas Nationals from 9-12. Those who attend both sessions will be given EasyBridge! certification. It will be geared to promoting the marketing of ADBC and fostering the development of our IN leaders working together as a homogeneous group. Those who have materials will not need to purchase more. Dorothy will notify potential participants via e-mail.
NOMINATING COMMITTEE: Doris presented a list of candidates for election which the board accepted.
ANNUAL MEETING: To finalize preparations for the annual membership meeting, the next board meeting will be Mar. 14 (moved up to the second Tue.)
DIRECTOR FEE: The fee for directing was discussed, and the possibility of remuneration by free plays was mentioned. Some had thought this might have some tax advantage; however, Nancy pointed out that salary is salary to the IRS, and whatever remuneration is used would be reported. Therefore, the status quo stands. The meager salaries for directing were compared with FW and Dallas. In FW, directors "own" their games and thus have incentive to grow their games. Dallas directors are paid $50. We pay extra when there are 10 tables or more ($4/table over 9) or extra duties like making boards. There was some discussion of tying pay to results or evaluations. A suggestion was to give directors a food budget to help them increase the table count and thus make more money. We mentioned having a director session and paying them to come or making it a requirement of their contract. The Tue. night game will be charted to help provide insight into problems and solutions.
Other items on the agenda were postponed so that those wanting to attend the Thur. night lesson could do so.
Dorothy adjourned the meeting about 7:15.
This continuation of the meeting on 1-17 was called to order at 6:07 by Pres. Dorothy Moore with Lauren, Doris, Nancy, Melody, Bill, and Peggy present as well as guests Dee Berg and Helen Nelson. Melody presented the minutes for 1-17 which were approved as corrected.
TOURNAMENT: Dee went through various assignments for the tournament and details for a goody bag to be given to registrants who will also receive a $1 coupon toward a game at the new site. Nancy moved, and Doris seconded that we utilize the printing services at UTA to print small memo pads as another goody item. Approved. (Dorothy Moore will develop forms for reg. and coupons as well as memo pads for the goody bag). Peggy moved and Doris seconded that the club supplement a donation by Othella Muzzio to provide a pencil sharpener to go in the goody bag. Approved. The coffee sales will be handled by the convention center; and the meal on Sun. will be the same as last year (box lunch @ $8.95 with 5 & 6 baggers paying an extra $9 per extra person after a motion by Peggy and secondy by Bill was approved.). Bill G. will look into finding small bags for us to stuff. Dee will coordinate and has already recruited Ramona Long to help.
PARTIES: The Valentines Party will have prizes; the club will provide a cake, and players are asked to bring snacks as they are "sweet to their partners". At the annual membership meeting Sat. Mar. 18, the club will provide sandwich fixin's. Desserts and snacks by members are appreciated. Peggy will do flyers. The Sat. Mar. 11 STAC game will be pot luck. Doris will do a flyer.
RELOCATION: John Comeau volunteered to do the painting. The new sign should go up in Feb.
NEWSLETTER/CALENDAR: Peggy will get all the dates previously decided on the calendar as well as club closings for Mar. 30-Apr. 9 for the nationals and Feb 27-28 for moving.
SEMINAR: Dorothy discussed having a special seminar for Arlington Easybridge! facilitators at the nationals. The cost would be $25/person plus $15 each for materials. The session requires a minimum of 10 participants. Dorothy will donate up to $400 of her director fees to cover the cost. Marti Ronemus has available the first Sat. morning (Apr. 1) during the Dallas NABC this spring. After a motion by Peggy and second by Nancy, the board approved providing this with the agreement that participants would be asked to make a voluntary contribution (suggested amt.: diff. divided by # of participants) to cover the difference over $400 if any.
The meeting adjourned at 7:30.
The meeting was called to order at 6:05 by Pres. Dorothy Moore with Melody, Doris, and Lauren present. Visitees were Dee Berg to coordinate tournament plans, Dr. Margot Hirsch to facilitate planning with unit 183, and Helen Nelson to receive and give info on our upcoming grand opening. Nancy Peterson arrived about 6:15.
FINANCIAL: Nancy presented a preliminary statement which needs some fine tuning since it is the year end report. Currently, there appears to be a net loss of $348.92 for Dec. and a net loss of $1405.81 for 2005. Most of this is explained by the increased security expenses. She will have a final report later.
RELOCATION: Lauren reported that the hazardous material inspection showed no problems at the F. P. site, and plans for the renovation are being finalized. Also, there is a temporary sign that says future home of Arl. Dup. Bridge Club at the new site.
NOMINATING COMMITTEE: Doris has recruited Milton Birmingham, Jack Muzzio, Chuck Burke, and Dee Berg to serve with her in seeking nominees for the board.
TOURNAMENT: Dee gave the good news that Becky Price was given two SW airline passes that can be awarded by random drawing of those who make donations to ADBC. The number of chances for the drawing will be determined by the amount of the donation: $2 for 1 chance, $5 for 3 chances, and $10 for 7 chances. There will be two drawings (without replacement). Dee also had a list of things that need to be done and each was accepted by a board member to accomplish. Dorothy will again solicit volunteer help from ADBC players. The board agreed to award $2 bills for overall awards in the open games, trophies for overall awards in IN games, and $1 coins for section tops. Those who register for the tournament will receive a goody bag (to be filled at a session called by Dee) and a $1 coupon toward a game entry at the new location. Dee is still looking for door prizes to be given to registrants.
STAC GAMES: Via e-mail, the board approved holding the STaC games Mar. 6-12 in all our evening sessions and on Sat. Mar. 11 in the afternoon.
GNT: ADBC will host the unit level flt. C GNT event on Apr. 29, 2006. Unit 183 will provide $100 for food and the director. ADBC will arrange for the meal between sessions and will receive a $5/table fee for each table each session.
MULTI SITE UNIT EVENT: The 183 unit wants to have a special series where ADBC and the Ft. Worth studio will simultaneously host lectures by Mildred Breed and Shawn Quinn followed by an extra-point game at each site where one of the attendees will be selected to play with the lecturer. (The partner of this lucky player will get to play with a local pro.) Each presenter will then host a Q & A session about the boards in the session just played. This will be followed by dinner (each location is responsible for providing) and another game that evening. The next day the lecturers will trade places, and another afternoon session will be played with the same format. The proposed days for this multi site event are Fri. and Sat., May 5th and 6th. Unit 183 will provide the lecturers . Each site will be responsible for the directors for their games. Lauren moved and Doris seconded that we participate. All approved.
RELOCATION COMMITTEE REQUESTS: Doris Doores, Penny Mixon, and Lauren Brown want to steer a cleaning committee for the new facility to save money by relying on volunteers to do all the cleaning rather than having to pay a cleaning service. The board approved.
PARTIES: There will be a Valentine's Day party Tue. Feb. 14th (with prizes). Players should bring snacks. The theme is "Be sweet to your partner". Melody moved, and Lauren seconded to have the Membership Annual Meeting Sat., Mar. 18th. All approved; members play free. Lauren recommended Apr. 22nd and/or 23rd for our grand opening festivities; she wants to start the game later than usual if it's on Sat. so that there is time to give out thank-yous, recognize workers, possibly have a ribbon-cutting ceremony and a reception preceding the game. Helen suggested we generate a list of former players and mail invitations. It was also suggested to have a party after our relocation to honor charter members and /or other players who have not been recently active.
NEWSLETTER/CALENDAR: These will be discussed when we have the next meeting.
Dorothy set Jan. 31 to meet again and fine tune details for the tournament and other upcoming events before adjourning the meeting at 7:30.
|
ARLINGTON DUPLICATE BRIDGE CLUB |
http://d16acbl.org/U176/ABC/Effects/min2006.htm