District 16, Unit 207	Secretary's Report	November 14, 2002

Board Members Present:

Gene Cavanaugh, Chris Hull, Mary Anne Laier, Mark McAllister, Kathy McCabe, Diana Rogers, Clint Schuhmacher, Jenny Stocker, Jim Wueste.

Chairman Present:

Larry Davis, Kevin Perkins.

The meeting was held at Magnolia's Restaurant on Lake Austin Boulevard. Chris Hull, President, called the meeting to order at 3:15 PM.

Secretary's Report:

October's Minutes were approved.

Treasurer's Report:

The financial report was approved. Chris contacted Bob Donathon the unit's auditor and he was in full agreement with Clint's recommendation to change our accounts (enclosed). The board voted unanimously to make this change.

In addition, there was a discussion regarding having two people sign checks for greater than $300 as the By-Laws state. If we desire to change this, it must be brought up for discussion and vote at the annual meeting on Saturday, February 1, 2003.

Membership Report:

Mark reported that all was up-to-date.

Old Business:

Schedule of 207 Events:

Gene updated the schedule. In addition, there will be a Senior ACBL game at the Senior Activity Center on February 24, 2003.

NAPs Financial Report, Halloween Party, Lone Arranger Event:

Kevin announced that we broke even on these events.

Regional Dispute:

The dispute over the food bill continues. A vote was taken to negotiate with the Renaissance Hotel and offer them half of the contested bill.

Mentoring Program:

Kathy said that there were 18 mentors and 31 mentees and an obvious need for more mentors. The final date for mentees to sign up will be October 20. There will be a mentor gathering in December to initiate the program which begins in January.

Election - Board of Director

The election of Directors is rapidly approaching. Normally, there are nine people on the board serving three years each. Each year, three places (one-third) come up for election so that "the terms of the directors shall overlap." With three people leaving the board, and the vacancies filled "by a majority vote of the remaining directors," there was a lengthy discussion regarding how to handle this election.

New Business:

May Sectional:

The board decided to charge the usual $10/$11 for the tournament games with the additional charge of $2 for extra members (greater than 4) on Swiss teams. The proposed budget and schedule were presented.

Christmas Party:

Mary Anne will need contributions for food for this gathering on December 14.

Next Meeting:

Mary Anne will name the place for the December meeting.

The meeting was adjourned at 5:30 PM.

Respectfully Submitted,
Diana Rogers, Secretary