DISTRICT 16  UNIT 207                            SECRETARY’S REPORT                         JUNE 13, 2007

 

Board Members Present:                 Linda Anthony, Charlie Aufill, Mary Anne Laier, Mark McAllister,

                                                            and Diana Rogers

 

Board Members Absent:                  Joe Black, Leonard McCormack and Phyllis Tate

 

Chairmen Present:                            Robert Donathan and Jim Wueste

 

 

Mary Anne Laier, President, began the meeting at 3 pm and a quorum was established.

 

Secretary’s Report:               The Minutes were approved unanimously.

 

Treasurer’s Report:              Audit Committee:

Earl Jennings, Flora Pettit and Mary Anne Laier will audit the treasurer’s reports on June 27th.

 

Motion:

A motion to raise the fees at the unit’s sectionals to $10 for members and $11 for non-members was approved unanimously.

 

Motion:

A motion to raise the fees for the unit’s regionals as the same as the San Antonio Regional of $12 for members and $13 for non-members was approved unanimously.

 

Robert mentioned that at the Clarion we generally do not need the extra room and suggested that we eliminate it in future contracts.

 

Membership Chairman:       Mark had not received the “in and out report” from the ACBL as of the date of this meeting.

 

Old Business:                         The By-Laws:

                                                The committee recommended 3 changes to the by-laws:

1.      Lower the percent of members required to be present at the annual meeting from 10% to 5%.

2.      Appointed members of the board will serve out the TERM (until February)

of the person they are replacing or until the end of the year. 

3.      The Treasurer can be a non-board member OR the board can appoint an “executive treasurer.”

 

The committee will post these prospective changes and members will vote on this at the annual holiday party at the Austin Senior Center.

 

New Business:                        Scheduling:

                                                Motion:

                                                A motion to hold the May 2008 Sectional at the Clarion was unanimously approved.

 

                                                Motion:

Because January 1, 2009 falls on Thursday, the board approved unanimously a motion to have no Knock-Outs on Thursday but rather to start the Sectional with an afternoon and evening Pair Game.

 

January 1, 2010 falls on a Friday.  There was some discussion whether to have only a 3 day tournament (Friday, Saturday, Sunday) or hold the tournament the following week from January 7-10.

 

Motion:

July 4, 2010 falls on a Sunday.  There was a motion to start the tournament on Tuesday, June 29 with the last day on Monday, July 5.  This was unanimously approved.

 

The flyers for the September tournament made up by Mark are out and will be available in San Antonio at the Regional Tournament.

 

District Representative:        Mary Anne, out-going District Representative asked for a volunteer for this job.  Larry will attend the meeting in San Antonio.

 

The meeting adjourned at 4 pm.

 

Respectfully Submitted by,

Diana Rogers, Secretary