DISTRICT 16 UNIT 207 SECRETARY’S REPORT JANUARY 9, 2008
Board Members Present: Linda Anthony, Charlie Auliff, Joe Black, Robert Donathan, Mary Anne Laier, Mark McAllister, Diana Rogers and Phyllis Tate
Board Member Absent: Leonard McCormick
Chairman Present: Jim Wueste
The BCA Representative: Rosemary Kelley
Mary Anne Laier, President brought the meeting to order at 3 pm and a quorum was established.
Secretary’s Report: The board approved the December report unanimously after the correction that there were indeed minutes written.
Treasurer’s Report: Robert discussed the November and December reports saying that there was a loss of $3,866 for the year.
Motion: Approval was given to Robert to negotiate with the Doubletree for the January 2009 tournament.
Membership Report: Mark said that our unit now has 776 members.
Business Manager: Joe reviewed the schedule. Mary Anne pointed out that the individual events, the
“Lone Ranger” and “Individual” were not well attended and perhaps should be
replaced with something new. Joe will form a committee and report back to the
board. Mary Anne announced that the unit could now hold 24 events per year if
the board desired to do so.
The Mini-McKinney medallions and the Ace of Clubs certificate have been purchased and the recipients will be notified so that they may receive their awards at one of the unit events.
Charlie graciously agreed to chair the May Sectional.
Hospitality: Phyllis reviewed the persons responsible for refreshments at the GNT and the
Annual Meeting.
Old
Business: 2008
July Regional:
Mary Anne and Larry will be the chairmen for the 2008 Regional and will be
holding a meeting soon for planning purposes.
The Pro-Am
Events:
Robert has checked with the ACBL regarding the legality of these events.
The ACBL supports this event and was pleased to hear about its success.
Tables/Supplies:
Jim estimated how many new tables and board sets were needed for the up-coming 2008 Regional Tournament. There was some discussion regarding the 12 new board sets.
Motion:
The board granted permission for Jim to purchase 56 new tables for $2000.
New
Business: The
Bridge Center of Austin
Rosemary Kelley wished to inform the board of the BCA’s plans for a larger
place so that the BCA could host the unit’s sectionals and their own plus provide
storage for the unit.
Resignation:
Mary Anne will formally resign when the new board is seated in March.
Ben Hur Site:
There was much discussion regarding the location, size, security, parking, hotels,
restaurants, maps, flyers, etc.
Motion:
The board consented unanimously to give Robert the carte blanche to sign a
contract with the Ben Hur facility provided they meet the standards discussed at
this meeting for three tournaments beginning in September, 2008 with the
provision for an out after one tournament for reasons determined by the board.
New
Web-Site:
The address for bridge information is as follows:
The domain name for the web-site will be “U207.org.”
Unit
Election:
Mary Anne suggested the directors should introduce the board candidates at the
club games. Mark will be making up the ballots which will be mailed out after
the Annual Meeting.
Survey:
Linda reported on the survey taken at the Holiday Party.
The results are as follows:
Keeping money in reserve: Most said between $15,000 - $20,000.
Serving a meal between 2 sessions: 2-1 wanted a light meal.
Underwriting tuition for directors: 2-1 against.
Comments: Some wanted Austin to hold a National event.
Others wished for more immediate posting of game results.
The meeting adjourned at 4:45 pm.
Respectfully Submitted, Diana Rogers, Secretary