ADBC BOARD MEETING
December 9, 2013

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

Monthly table count for the month was 2.5 tables higher than the prior year period. YTD table count is 34 tables higher (on 11 more games) than the prior period. If the 102 tables related to the defunct Friday 999er games are taken out of the prior year, then table count is up 136 tables. The higher table count is due to an increase in regular games (+26) and special games which have increased 110 tables – 52 of which relate to the Longest Day event which was counted as a single game. The Average Tables/Games for weekly games is 5.3 for November YTD vs. 5.5 for the prior period.

In November, the club posted a loss of $294. The loss includes a favorable adjustment against the monthly rent for property taxes of $825. YTD Income is $10,050 - $5,158 lower than the prior period. Excluding tournaments, the club’s income of $5,901 is $600 lower than last year.

• Membership for 2013 is at 205 vs 204 for 2012. We have received 13 memberships ($325) for 2014 which are reflected as deferred income on the balance sheet.


• The Monday evening game 1000 game replaced the Wednesday AM game as the high table game in November.


• The Thursday day and night games posted their high monthly average table counts for the year in November.

While the adjustment was minimal, it will be helpful in the event higher rates return.

1. “Bridge in a Day” will be on Sunday, January 5 – 1:30 to 6:30 – Dorothy Moore instructing with EZ Bridge lessons following on subsequent Sundays.


2. Ideas were presented on ways to enlarge existing games.


3. Discussion about a Social Director for the Friday morning games.


4. Thursday Afternoon Game:
    
   1. Motion was made, seconded and approved that three free plays be given each week for the lunches provided for the Thursday afternoon games through December 31, 2013.
   2. With the promotional game fee of $4 ending December 31, 2013, it was decided to continue with the $4 fee for the afternoon game and also the night game being $4 for those who played in both. The lunches for the afternoon game will discontinue January 1, 2014.
      1. Motion made, seconded and approved that the Thursday afternoon game continue at $4 beginning January 1, 2014; and that the Thursday night game be $4 for those who play in both the same day; through March 31, 2014.
   
   
5. Slam Bidding Workshop – Saturday February 1, 2014 – presented by Chuck Burke and Caron Peck
    
   1. Half-Day workshop from 12:30 to 5:30 oriented to the 0-300 NLM player.
   2. Door prizes – Bridge books – total cost $40.
   3. $100 fee each for Chuck and Caron.
   4. Participant fee for workshop - ADBC members $30, Non-members $35 ($5 late fee for registration after January 24).
   5. Workshop capped at 12 tables (48 persons).
   6. Snacks provided - est. $50
   7. Printing & Binding - est. $75
   8. Total Costs est. at $365

Motion made, seconded and approved for this workshop as outlined.

STUDIO MANAGER:

1. The door lock was returned to the manufacturer and could not be repaired, so a replacement is on back-order.
2. The carpet has been cleaned as well as it can be. There is still discussion of tile replacing some of the carpet in the main walkways. To be updated.
3. With sharing the trash bin with other tenants, we have a problem with trash overflow. The Landlord has been contacted on this.

OLD BUSINESS: 

1. Buck presented a bill for $87 for promotional expenses for the first Thursday afternoon game. Motion made, seconded and approved to pay the expense.
2. There was a discussion of the games for the first four months of 2014. As there were some conflicts with the Unit game schedule, Karen will contact Fort Worth and a new listing of special games will be forthcoming.
3. The Unit/ADBC meetings with Charlie Price as mediator have ended.

The Board confirmed its intention to offer two Saturday events each month. The Club will continue to provide the meat for one (l) Saturday event with members bringing sides and deserts. (L) The other Saturday game will be a potluck - the Club does not furnish the meat and members bring food and share what is brought. (PL)

Saturday events are preliminarily calendared as follows:

MEMBERSHIP: 

The Board took note of the members lost this year: Eileen Wedding, Virginia Chilton, Othella Muzzio, Roy Walker, Nedra Sims. Karen asked the Board to approve a perpetual “In Memoriam” section on the website to list former members who have passed on. Karen is working on a format that will be on the Webmaster. The Board unanimously approved the project.

The next meeting will be Monday January 13 at 5:00 pm

ADBC BOARD MEETING
November 11, 2013

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

Monthly table count for the month was 14.5 tables lower than the prior year period. YTD table count is 31 tables higher than the prior period. If the 94 tables related to the defunct Friday 999er games are taken out of the prior year, then table count is up 125 tables. The higher table count is almost entirely due to special games which have increased 115 tables - 52 of which relate to the Longest Day event which was counted as a single game. Weekly game table count is 10 tables ahead of the prior year when adjusted for the 2012 Friday 999er period. The Average Tables/Games for weekly games is 5.3 for October YTD vs. 5.5 for the prior period.

In October, the club posted income of $538 which represents a $712 loss from non-tournament activities and $1,250 income from the NLM tournament. YTD Income is $10,344 - $5,171 lower than the prior period. Excluding tournaments, the club's income of $6,195 is $613 lower than last year.

• Membership for 2013 is at 205 vs 204 for 2012.
• The table count for the Thursday day game has doubled (two weeks data) since the time change. The Thursday night game table count has not significantly changed.

STUDIO MANAGER: Becky Koenigseder

1. a. The carpet was cleaned November 1 and there are still some trouble spots. The game directors will be given cleaning instructions for the carpet in case of spills. There was also discussion of replacing the main walkway - where most of the spots remain - with tile. No decision at this time.
2. b. The key pad door lock has been installed and was working well, but failed mechanically and has been returned to manufacturer for repair.

CLUB BUSINESS: Buck Buchanan

a. The October 26 Swiss Game had a number of mishaps resulting in a near total disaster of a game. Due to a lengthy game delay and unhappy players, the decision was made by a majority of the Board Members attending to give refunds to all paying players. While a number of players left, there was a game with those remaining. It is estimated the cost to the Club will be around $164 with no revenues.

b. There was a general discussion of Thursday games and the encouraging attendance and interest in the new afternoon game. Marguerite is bringing lunch for the Thursday afternoon game through the year end.

c. The "Sunshine Corner" will be back on the ADBC web site by popular request from members who do not have facebook. Marguerite will be our new "Sunshine Lady".

d. There was a general discussion regarding updating our web site. This is a work-in-progress and more information to follow.

e. On Monday November 4, 2013 there was the 2nd meeting of the Unit Board, ADBC representatives, and the District negotiators. There does not seem to be a clear resolution to the situation as of now. Buck stated that we are committed to the Unit Election and has prepared a letter to Arlington members stating our position. This letter is attached to the November minutes.

Accordingly, the next meeting will be Monday, December 9, 2013 at 5:00 pm

ADBC BOARD MEETING
October 14, 2013

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

Monthly table count for the month was 87.5 tables (and 4 games) more than the prior year period. YTD table count is 46 tables higher than the prior period. If the 77 tables related to the defunct Friday 999er games are taken out of the prior year, then table count is up 123 tables. The higher table count is almost entirely due to special games which have increased 121 tables – 52 of which relate to the Longest Day event which was counted as a single game. Weekly game table count has remained unchanged when adjusted for the 2012 Friday 999er period.

In September, the club posted income of $841. YTD Income is $9,806 - $3,040 lower than the prior period. Excluding tournaments, the club’s income of $6,906 is $298 ahead of last year.

Membership for 2013 is at 205 vs 204 for 2012.

1. Mentor Wednesday – October 16 – At least one player must be under 1500 pts. Will be on the 3rd Wednesday of each month for the remainder of 2013.
2. NLM Tournament will be on October 12 & 13 - Pairs on Saturday & Swiss on Sunday.
3. October 19 –Saturday - Club Appreciation Pairs
4. October 26 – Saturday Swiss Game.

STUDIO MANAGER: Becky Koenigseder

1. The carpet is to be cleaned November 1.
2. The key pad door lock has been installed and is working well.
3. Becky has been checking prices between Sam’s and Costco for club supplies and finds Sam’s to be cheaper. Becky’s name is to be added to the Sam’s card – removing Mary Ellen Stanton and Barbara Odom from the card.

CLUB BUSINESS: Buck Buchanan

Buck reported that all efforts to build-up the Thursday morning game have failed. And further, as we do have an afternoon sanction, to start a new open game at 12:30 p.m. Thursday starting October 24th. Motion made, seconded, and approved to so cancel the morning game and begin a 12:30 game.

Following a discussion of the point limit of the Thursday night game – currently 2,500 – motion was made, seconded, and approved to raise the Thursday night game to 3,500 points.

To promote the new afternoon game and to sustain the Thursday night, the Board discussed a number of ideas. It was decided to charge $4.00 to play in the 12:30 game for the remainder of 2013. Also those who play in the afternoon game may play in the night game (that same day) for $4.00 for the remainder of 2013. Motion made, seconded, and approved.

EDUCATION: Dorothy Moore

1. Dorothy Moore reported the NLM Tournament held at the Club October 12-13 had a total of 47 tables including 1 table of 4 students from Lamar High School. Dorothy and Tom will be working with the instructor from Lamar to see what our club can do to not only help them, but to further promote these students interest in bridge. The NLM tournament is estimated to have a $1,200 profit. Additionally, the Swiss results were able to be put on the Bridge Mate eliminating the tally sheets. Tom Moore has been working for several months to get the kinks out of the program.
2. As there has been no Education for Beginners this fall, Dorothy has proposed “Bridge In A Day” Lesson Series to start either the 1st Saturday or Sunday in January and to be concluded by the ACBL Nationals, March 18, 2014. Dorothy said a brochure would be required for those attending. Also to get the Unit to franchise the Program for next year.

   Motion was made, seconded, and unanimously approved to begin this ten Lesson Series the 1st Saturday in January, 2014 and to approve $500 for expenses. More information to follow.

NEW BUSINESS:

1. Clay Waldrop donated the fee paid for his Sunday lessons back to the Club. A Thank You note from the Board on behalf of the Club will be sent to Clay.
2. There was a discussion of kitchen supplies that need to be replaced. Motion made, seconded, and approved to reimburse Helen for the large tea and lemonade containers. Other items at nominal costs to be purchased as required.
3. Buck reported on a meeting between the Arlington Club and the 183 Unit with each being represented by 4 members and facilitated by Charlie Price of District 16. It is expected that there will at least two more meetings.
4. The election for the Unit 183 new Boards Member will be during the Fort Worth Sectional November 22-24, 2013. Ballots have been sent to all Unit members. Please read directions and vote either at the club or mail to the address on the Ballot. Three new members will be selected. There are three from the ADBC running – Melody Gann, Gary Neisler, and Penny Nixon.

Accordingly, the next meeting will be Monday, November 11 , 2013 at 5:00 pm

ADBC BOARD MEETING
September 9, 2013

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

Monthly table count for the month was 36 tables less than the prior year period. Game closings were roughly the same in both periods, however August includes 26.5 tables related to the now defunct Friday 999er game. YTD table count is six tables lower than the prior period. If the 47 tables related to the July/August Friday 999er games are taken out of the prior year, then table count is up 41 tables.

In August, the club reported a $545 loss which mainly reflects a high number of free plays and delayed expenses related to the 2/1 workshop and 30th anniversary celebration. YTD Income is $8,964 -- $5,693 lower than the prior period. Excluding tournaments, the club's income of $6,065 is running $2,254 behind last year.

Other Notes:

1. Membership for 2013 stands at 205 vs. 204 for 2012.
2. 30th Anniversary expenses were $565.
3. Miscellaneous Income YTD of $2,291.93 is detailed below.

Miscellaneous Income Analysis:

2/1 Workshop	$1,602.43	(net of expenses)
Director Fee	195.00	(Director Training)
SS Lessons	491.00	(net of expenses)
Other	3.50
Total	$2,291.93

Upcoming Special Events:

1. Carole Finlay's Life Master Party - Monday, September 9
2. Saturday, September 14 -Swiss - Multi-site Unit Championship Game.
3. Unit Championship Game - Saturday, September 21 - Barometers Pairs Game
4. Mentor Wednesday - September 18 - At least one player must be under 1500 pts. Will be on the 3rd Wednesday of each month for the remainder of 2013
5. October 2 - Instant Matchpoint Game.
6. NLM Tournament will be on October 12 & 13 - Pairs on Saturday & Swiss on Sunday.
7. October 19 - Club Appreciation Pairs.
8. October 26 - Saturday Swiss Game.

STUDIO MANAGER: Becky Koenigseder

1. The carpet is to be cleaned in October.
2. The cost for a locksmith to install a door lock with a key pad is very high so Gary will get a key pad lock and install himself for less then $300.
3. An updated inventory is being scheduled.
4. An updated inventory is being scheduled.
5. Discussion about shades for the front windows for privacy. Film was put on windows in 2008 so curtains will remain in place to block car reflections. Curtain over the front door have been lowered to allow visibility of people ringing bell, which will promote security of the Club premises.
6. Discussion about the photos on the south wall in the back room that show the various ranks of members. The need to update photos and find someone to keep current the various frames was discussed.

CLUB BUSINESS: Buck Buchanan

Discussion of the Thursday morning game continued as attendance is still poor. The move to an afternoon game is strongly indicated. No decision as yet.

The Board received a letter from a member about the intolerant behavior of another member playing in the Thursday morning game. A letter of apology was sent to the member, on behalf of the Board and Buck had a 1-on-1 conversation with the offending member. The Board will keep the letter and a record of the subsequent conversation for two years.

Clarification was needed for game directors regarding the minimum table count needed for free plays to be given. Motion was made, seconded and passed that free plays be given in a game of at least 7 tables if 6-1/2 are paid tables (one pair can play free to fill out the movement). The Board approved a revised "Schedule of Fees and Free Play Policy" to clarify the free play awards available when two games are played simultaneously, and a revised "ADBC GAME DIRECTOR DUTIES and RESPONSIBILITIES" to reflect some clarifications made following a recent Director's Forum. A copy of each will be posted at the Club.

Following a discussion of what an ADBC game director must know to successfully run a game, the Board determined that substitutes should not be appointed unless they have been properly trained. Motion made, seconded, and approved that substitutions should be coordinated through the Board Liaison to Game Directors (currently Karen Caton) whenever possible, and that if time does not permit, then the substitute should always be someone on the current list of ADBC approved Game Directors.

EDUCATION:

The Board discussed a need for E-Z Bridge Lessons. Motion made, seconded, and approved to start a new E-Z Bridge Class. More information to follow.

The reviews for the 2/1 Workshop were exceptionally high, and by all reports the format and the presenters were all well received by the members who participated. With the success of the 2/1 Workshop, plans are being made for the next workshop. Chuck Burke and Caron Peck will be invited to do another one on Saturday, February 1, or to present alternate dates. No subject has been picked as yet. Motion was made, seconded and approved to allow Chuck and Caron to proceed with a plan for future workshops..

NEW BUSINESS:

Marguerite updated the Board on the progress of the ADBC directory. She has enlisted Anne Ward Williams to assist in getting a website created and a database in place to host our data. In addition to directory information, the database information could be used as a virtual "partnership desk" for those members agreeable to participating. Anne spoke to the Board, outlining her thoughts regarding partnership availability, including conventions played, game time available, etc. The partnership availability would be limited to those who expressly want this option.

The end result is to provide a system whereby each member, using their own ACBL# as a password, can access and make changes to their own information. This measure would greatly reduce the number of hours currently spent on changes/updates and significantly improve the reliability of the data. Instead of 1 or 2 people making continual changes to the database each member could be versed on how to make changes to their own data. The database will also include other features such as Member/Non-member, Life Master/NLM designations. These designations would provide the ability for sorting/organizing data and would significantly simplify the transmission of blanket emails.

Melody Gann has agreed to run for Unit 183 Board. The election for the Unit Board is in November at the Fort Worth Sectional.

Accordingly, the next meeting will be Monday, October 14, 2013 at 5:00 pm

ADBC BOARD MEETING
August 5, 2013

The meeting was called to order at 5:00 pm by Buck Buchanan, President.

Monthly table count for the month was roughly even to the prior year period. YTD table count is six tables lower than the prior period.

In July, the club reported a $1,757 net income which mainly reflected fees collected for the 2/1 workshop. YTD Income is $9,510, $4,139 lower than the prior period. Excluding tournaments, the club’s income of $6,610 is running $800 behind last year.

Membership for 2013 stands at 203 vs. 204 for 2012.

Upcoming Special Events:

1. 2-over-1 Workshop - August 10 – Chuck Burke and Caron Peck - SOLD OUT 14 Full Tables.
2. New Director Training – August 12/19 – Sue Doe is Instructor – To Meet in ADBC back room.
3. 30th Anniversary Party – August 17 – Make Reservations – Quickly filling up.
   1. Cary Jennings to direct the NLM Section
   2. Doug Burke to direct the Open Section
4. Director’s Forum – August 25
5. Carol Finley’s Life Master Party – Monday, September 9
6. Saturday, September 14 –Swiss – Multi-site Unit Championship Game
7. Unit Championship Game – Saturday, September 21 – Barometers Pairs Game

STUDIO MANAGER: Becky Koenigseder

1. The manufacturer of the club carpet is going to clean the carpet at their and the distributor’s expense and claim that the carpet will meet the requirements that were told us when we purchased it.
2. Becky has been looking into additional fold-up chairs so that we have enough for 33 tables. New chairs would be $20 each and would not the existing folding chairs we have. A number of members have folding they can loan the Club so that will be done for the 30th Anniversary Party and this will be revisited as needed.
3. The Alarm System is on a lanyard behind the Director’s Desk in the Back Room. We have 3 fire extinguishers that expire in August and will be updated.
4. An updated inventory is being scheduled.
5. The trash bin that the Club is to use is south of our back door. The one to the right is for the food store which they pay for separately. So those who take the trash outside, please use the proper trash bin. Thank You.
6. Becky reported that the Chairman of the Decoration Committee has resigned. Sue Kay Reeder and Gladys Freeman will be helping Becky with this for the remainer of the year.
7. A discussion was held about the front door being left unlocked. Gary is going to check on the cost of a key-pad lock.

OLD BUSINESS: Buck Buchanan

Buck reported that the Thursday am game is not expanding despite the efforts put into generating attendance. A discussion followed about moving the time of the game to a better time for players. We already have an afternoon sanction. Still being researched.

The Impact of Sunday Lessons on the Sunday night game is very popular with the attendance up considerably.

The Unit has not provided 2012 financial reports, despite written requests. Apparently Unit Board members are being pressured to sign a new lease on the FW Studio early, although the lease does not expire until December. The Arlington Board unanimously agreed to make a formal written request that the Unit NOT continue its past policy of providing a FW studio (and subsidizing the cost from Unit funds) for FW private game owners. The Board agreed to a certified letter, seeking a commitment from the Unit by August 21, and absent that commitment, the ADBC board will seek intervention by the District and ACBL.

EDUCATION:

Plans are being made to have “Learn Bridge in A Day” at ADBC. Tom and Dorothy are in Atlanta for the Summer Nationals and she has had to opportunity to attend this program during her stay. More to follow.

George inquired about contacting AISD about Bridge in the Arlington schools. He will be checking into the possibility of this and reporting back.

Gary had an idea about mentoring a novice/intermediate player. He wanted to get three players (mentees), and work together as a foursome. Each week he would play with one of the three and have the other two play together in a Thursday am game. Then he would go over the hands after the game with all three. The only thing he asked for was that he have a free play for the game he played with them. Motion was made, seconded and approved to start this as a pilot mentor-mentee program.

NEW BUSINESS:

TGIF Proposal - George presented a recommendation to revise the current formula for reimbursing people responsible for food at TGIF to the lesser of 1) actual cost or 2) $100 plus $1/ player over 40 players (10 tables). The current formula is the lesser of 1) actual cost or 2) $70 plus $2/player over 32 players (8 tables). The charge would be retroactive to TGIF games after January 1, 2013. The cost to the club of retroactive reimbursement is $61.38. George presented a three page proposal and analysis for this showing that at 14 tables, the new formula reimburses less than the old one. Motion was made, seconded and approved.

ANN OVERFIELD –The board discussed Ann Overfield’s resignation as an ADBC director. Ann resigned because she felt that she had been unjustly dropped from the August director schedule. Karen Caton, who is responsible for assigning bridge directors, deleted Ann from the August roster because she felt Ann’s planned return date was vague and that Karen needed to ensure a director would be present for Ann’s games. The board found no fault with Karen’s action.

In reviewing the matter, the board discussed two options:

• Option #1. Attempt to reconcile with Ann and reinstate her as director of the games she was responsible for prior to her resignation.
• Option #2. Karen would call or write Ann and express the Board’s regret for the situation and let Ann know that she was an important member of the club, and further that we wanted to keep her on our list of substitute directors.

By a vote of 5 to 2 the second option was adopted.

Nominations for the Unit 183 Board are due to be submitted by mid-September. Those on the nominating committee are Jacque Montgomery and Judy Stasser from Fort Worth, Helen Nelson from Arlington, and a member from Denton.

Accordingly, the next meeting will be Monday, September 9, 2013 at 5:00 pm

ADBC BOARD MEETING
July 8, 2013

The meeting was called to order at 5:30 pm by Buck Buchanan, President.

Monthly table count for the month was 51.5 tables higher than the prior year period. YTD table count is seven tables lower than the prior period. This increase is attributable to the Longest Day Event which total 52 tables and two special Saturday events. For the sake of analysis, the Longest Day is treated as a single game with 52 tables. The June table count of 432 tables was the highest in the last five years.

Re the Longest Day Event, the following is from Bill White who summarized the event’s financial success:

“On 6/21 we had 52 tables in play. Gross fees were $1,960 less $159 director fees and $5.50 food netting $1,795.50 for the games. We also collected $342.23 in donations, $90.00 for the raffle, and $100.00 for the silent auction over the course of the month for a total of $2,327.73 attributable to the Alzheimer’s Association on our game receipts forms. After ACBL game fee costs of $36.80 for the 6/21 games I was able to pay $2,290.60 of the available $2,290.93 to ACBL as Alzheimer’s Association Charity fees, using up all but $.33 from the game tickets.” Additional silent auction revenues and direct contributions brought the total that ADBC raised for the Alzheimer’s Association to more than $5,000.

Through June, the club reported a $7,753 surplus. Excluding member dues - $4,950, the annual membership game and Grapevine Tournament/NLM income - $2,899, the club posted a surplus of $478 vs. $3,884 surplus for the prior year period.

George did not reserve any of the June profits for the estimated $315 in free plays that will be issued in July in connection with the June 15th game.

Membership for 2013 stands at 198 vs. 204 for 2012.

OLD BUSINESS: Buck Buchanan

Buck offered a thanks and congratulations to The Longest Day Committee for its good work. Marguerite recapped lessons learned and thoughts for next year based on the after-meeting of the Committee.

ADBC Policy Updates.

1. Game Director Duties and Responsibilities.

Karen presented two additional updates suggested since the last board meeting for the Game Directors policy:

1. New Player Info Sheets and Free Plays policy, and
2. Play procedure when an ineligible Director plays to fill out a table.

Both were reviewed and approved.

Upon Motion duly made, seconded and approved, the two updates were adopted and incorporated into a document titled “ADBC Game Director Duties & Responsibilities (Revised July 8, 2013)” which will be appended to the minutes, included in the ADBC Archives, and placed on the Bulletin Board.

2. Corrections on Scores.

After several recent late scoring correction issues, Karen reviewed existing policy and solicited input from the Board, the game Directors and the Club Manager. Versions of a written policy were distributed and reviewed prior to the Board meeting, with opportunity for all affected to provide opinions. A revised version of the written policy was presented, and

Upon Motion duly made, seconded and approved, a document titled “ADBC Score Correction Policy (July 8, 2013)” was adopted, and will be appended to the minutes, included in the ADBC Archives, and placed on the Bulletin Board.

3. ADBC Policies.

ADBC is governed by its Articles of Incorporation, its Bylaws, and policies adopted by the Board. Board decisions are recorded in its minutes, but it can be cumbersome to go back in time through all minutes to look for a particular decision or policy. For many years, the Board has kept of list of important policy decisions and changes in a separate document, for easy reference, which has been available as Appendix A to the Bylaws. This list can be updated by any Board action. Because the list was kept chronologically, rather by subject matter, and because not all policy decisions are added to the list, sometimes it is difficult to immediately find ADBC policy on a particular topic. Accordingly, for the last year the Standards committee has undertaken a review of Appendix A and the past minutes in order to codify existing policy into a format that is organized by subject matter easier to use. Several prior drafts of the Policy have been distributed to Board Members and to others in interest. Karen submitted the current version for approval, and

Upon Motion duly made, seconded and approved, a document titled “ADBC Policies (Revised July 8, 2013)” was adopted as the new Appendix A to the Bylaws, and it will be appended to the minutes, included in the ADBC Archives, and placed on the Bulletin Board.

Karen gave reports on the following Items:

1. New Player Information Forms. New Player Info Forms have been created. When new players come to ADBC they receive a free play when they fill out the form for our Database. Directors will use the form to input info into the ACBL Score database, then drop the form into Karen’s folder so that the player can be added to the mailout database.
    
2. Sunday Lessons. Melody Gann is scheduled to give lessons on the 2d and 3rd Sundays in July. Clay Waldrop is scheduled to teach both September Sunday lessons. August lessons have not yet been set. The Board to confirm that the fee split would be $3 for the instructor and $2 for ADBC for ALL instructors for the $5 Sunday lessons, to help the instructors with costs and supplies.

   NAP games are set for both July lesson dates. The 3rd Sunday is Birthday Sunday. Since we have been advertising these as $5 fees for some time now, Karen asked that we waive the NAP upcharge for lesson participants, so that the $10 fee covers the lesson and the game -- INCLUDING the upcharge fee, and that we waive the $1 for those using their Birthday game.

   Upon Motion duly made, seconded and approved, the NAP games scheduled for Sunday July 14 and 21 (normally $8 games) will be only $5 for all players who also pay $5 for the Sunday lessons on those dates.

   Players with a BIRTHDAY in July who take the $5 Sunday lesson on July 21 will play free that night, with no upcharge for the NAP game. (Players who did not pay for the lesson will pay $8 for the NAP game, or $1 if it is the Birthday game for that player.

3. Ratification of Actions related to 6/15/13 Game.

   Upon Motion duly made, seconded and approved:

   The President’s action in offering one free play to each person who participated in the 6/15 Hot-Diggity-Dawg game (where boards from a prior WWBC game were replayed) is hereby ratified as the action of the Board.

   The Calendar for Making Boards developed by Dorothy Moore will be used to augment the current schedule/procedures for advance making of boards, to avoid the recurrence of this problem. Thanks to Dorothy for taking on this task, and educating the Directors on the additional procedures.

Upcoming Special Events:

1. Judi Evans LM party, July 20 - Dorothy Moore to direct.
2. IFG – Friday July 26 – TGIF/Regular Director Schedule – Doug Berke to direct.
3. 2-over-1 Workshop - August 10 – Chuck Burke and Caron Peck.
4. New Director Training – August 12/19
5. Anniversary Party – August 17
   1. Cary to direct the NLM Section
   2. Doug Berke to direct the Open Section
6. Director’s Forum – August 25

NEW BUSINESS:

Mary Jane Orock, who gave the bridge lessons in June returned the monies paid to her for the second Sunday lesson to the club. The Board will write a letter of thanks to Mary Jane on behalf of the entire club.

Accordingly, the next meeting will be Monday, August 5, 2013 at 5:00 pm

ADBC BOARD MEETING
June 10, 2013

The meeting was called to order at 5:30 pm by Buck Buchanan, President.

In order to prevent any glitches in e-mail voting, only a Board member may initiate an e-mail vote and he/she should put “ACTION REQUIRED” in the subject line. The response from other Board members should go back to the person who initiated the vote using the reply “All” so that each Board member is aware of the vote in process.

Monthly table count for the month was 11.5 tables higher than the prior year period. YTD table count is 59 tables or 3.1% lower than the prior period. The Sunday game failed to make twice in May we were closed the other two Sundays.

Through May, the club reported a $7,489 surplus. Excluding member dues - $4,900, the annual membership game and Grapevine Tournament/NLM income - $2,899, the club posted a surplus of $264 vs. $3,081 surplus for the prior year period.

Membership for 2013 stands at 197 vs. 204 for 2012.

George also included the amended 990 tax form for the ADBC correcting the name of the club.

OLD BUSINESS: Buck Buchanan

Buck requested that we no longer have specific Committee Reports unless they are pertinent to the current issues. The Board agreed.

SMALL GAMES - Of concern are the Sunday night, Thursday morning, and Friday morning games. Buck talked of the need for the small games and how best to beef-up attendance. A general discussion about guaranteed partners and to allow directors to give up to 2 free plays in order to get games 2 tables (which is a game and directors should learn the two options for a 2 table game), 2-1/2 tables to 3, 3-1/2 to 4 and having directors make a list of last minute fill-ins to be used accordingly. The Board agreed and motion was made, seconded, and passed to approve giving up to 2 free plays to make a game as above outlined.

Specifically regarding the Thursday morning game – to increase tables, Buck offered a handicap trial sweepstakes to run for 3 months with the handicap to equalize the players and awarding prizes at the end of the trial period. Buck asked the Board for $100 to be provided for the prizes. Motion made, seconded, and approved that approval be granted to Buck to set up this program.

Melody Gann will be doing the Sunday lessons on the 2nd and 3rd Sunday in July. The Class will be $5.00 with sandwiches served before the night game. If you come to both, the total cost is $10.00.

Buck announced that Doug Burke is to be the substitute director for any Wednesday night game, and for the Friday morning game, and for the Sunday night game.

Jim Harp has plans to have a specific game each month in his Wednesday night 1500 game where players in that game may invite Life Masters to play with them. More to follow.

Marguerite reported that the plans for The Longest Day are going well with everyone very enthusiastic about the event.

Gary Neisler reported on the cost for additional an air conditioning unit to be between $6,000 to $10,000. He had also checked into a portable unit which would run from $6,000 to $6,900. Each was considered too costly at this time.

Becky Koenigseder reported on the problems with the Cleaning Company. They have a new crew to clean for us and gave us credit for the two week they didn’t show. Becky is also checking again on the carpet problem. She is having the installation company come out to see the condition of the carpet and how it has not held up as guaranteed.

NEW BUSINESS:

Game Director Duties and Responsibilities, ADBC Fee Schedules.

Karen presented the proposed updates for (i) the “ADBC Game Director Duties & Responsibilities (Revised June 10, 2013)” and (ii) the “ADBC Schedule of Fees and Free Play Policy (Revised June 10, 2013).” The Board reviewed the updates, which had been circulated and reviewed by everyone affected and all Board members prior to the meeting, with opportunity for comment. The Updates include clarifications on the Free Play policy that are more liberal in application.

Upon motion duly made, seconded and approved,

1. The 6-10-13 updates were adopted, as revised in the meeting and will be appended to these minutes and added to the ADBC Archives.
2. Karen will distribute a final copy to all Game Directors and to Bill White.
3. Karen will post a copy on the Bulletin Boards next to each Game Director Desk.

Definition of “Beginner Game” for purposes of Discounted game fee:

Under the prior policy, a $1.00 discount was given on beginner game fees. Beginner games were defined as games limited to 299 AVERAGE or less (players with 250 to 325 can pair together and play, if both are NLMs). Technically, allowing the averaging takes these games outside the ‘beginners game’ definition, so that the game fees would increase for the entire game. This was not the Board’s intention. Accordingly,

Upon motion duly made, seconded and approved:

Game fees for beginner games will continue to be $1 less than the standard game fee. The definition of a ‘beginner game’ is refined to include games for NLMs where the average masterpoints for the pair is 299 or less.

Game Director Compensation:

Buck reported that the current Director Compensation Schedule pays Game Directors in amounts that end in 50 cents. The suggestion has been made that the Board raise the compensation to the next even dollar on the schedule for all size games (a 50 cent raise for the Directors, regardless of the size of the game) to eliminate the need for coins. The Board agreed.

Upon motion duly made, seconded and approved:

Compensation for Directors is raised by 50 cents for each game effective July 1, 2013. The Compensation Chart will be revised and posted, (copy to all Game Directors and Bill White) and a copy will be appended to these minutes and added to the ADBC Archives.

Club Manager – Position Update:

Karen presented an updated “Summary of ADBC Appointment – Club Manager” which has been circulated prior to the meeting and reviewed and approved by Bill White as an update of his job description. Upon Motion made, seconded and approved:

The Board adopted the updated “Summary of ADBC Appointment – Club Manager” which will be appended to these Minutes and added to the ADBC Archives.

Mass Mailing Policy:

Karen reported on the status of the Directory updates. All emails have been corrected as far as can be done without personal phone calls. Marguerite has agreed to put together a committee after The Longest Day is completed to act as a calling committee. This committee will personally call everyone for whom we have a BAD email address or NO email address, with the objective of updating our Directory info and maximizing our mail list. In the meantime, we have begun to distribute updates by email, with a monthly mailing for May and June, and a Longest Day mailing. Karen has requested that the Board adopt a policy addressing how it will use the information.

Upon Motion made, seconded and approved:

The Board adopted the following policy on use of a player’s ADBC Directory information.

1. All contact information will be used only for ADBC purposes. Information will never be sold, traded, or otherwise distributed to individuals or other organizations, except in connection with ordinary business involving ACBL or Unit or District components of ACBL.
2. Contact information may be used to communicate with the player by email (and occasionally phone) to provide: calendars, special game updates, tournament notices, lesson/workshop opportunities, and invitations to regular games.
3. The Board will feel free to post photos of activities taken at ADBC (on the website and/or on its Facebook page), and tag the photos with names, to help players identify one another. A player’s photos (or name only) will be removed upon request (other than group photos that do not name the player).

Facebook Page:

ADBC has opened a Facebook page. Members who “like” the ADBC page on Facebook can automatically receive event notices from Facebook. The page will be used to warehouse photo albums, post event notices and act as a place for players to solicit partnership connections. Member feedback is appreciated.

In order that the Board Meetings may complete all business and end in a timely manner, the future Board Meetings will start at 5:00 pm.

Accordingly, the next meeting will be Monday July 8, 2013 at 5:00 pm.

ADBC BOARD MEETING
May 13, 2013

The meeting was called to order at 5:30 pm by Buck Buchanan, President.

The following items were approved unanimously by e-mail:

1. Chuck Burke was approved to organize and begin a lesson series to precede the Sunday night game.
2. It was approved to have two Saturday Special Games in May - May 11 to be a STaC Swiss Game and May 18 a Multi-Site Unit Championship Game.

Monthly table count for the month was 5 tables higher than the prior year period. YTD table count is 70 tables or 4.6% lower than the prior period and the lowest table count in the last five years. The Sunday game failed to make twice in April. The Friday 999er game was eliminated at the end of March.

Through April, the club reported a $6,594 surplus. Excluding member dues of $4,825, the annual membership game, and Grapevine Tournament/NLM income of $2,899, the club posted a loss of $556 vs $2,459 surplus for the prior year period.

Membership for 2013 stands at 193 vs. 204 for 2012.

Sunday Lessons for Advancing Players: Upon motion made, seconded, and approved:
The Board adopted the following schedule for Sunday Lessons for the remainder of 2013:

Sunday lessons for Advancing Players will be held on the 2nd and 3rd Sunday of each month at 4:30 pm with sandwiches provided between the lessons and the Sunday night game for those staying for the game. Cost for the lesson is $5, for those that stay for the Sunday night game, $10 will cover the lesson, meal, and game fee. Lessons begin June 9 and 16 with Mary Jane Orock and then special speakers will alternate, with the Education Committee being responsible for scheduling the Teachers. Lessons are approved through November, with one exception on dates - the October lessons will be held on the 6th and 20th to work around Arlington's NLM Tournament.

2 Over 1 Workshop: Upon motion made, seconded, and approved: The Board approved a 2 Over 1 Workshop as follows:

Time and Place: Saturday, August 10, 2013, 9 am to 5pm at ADBC

Presenters: Chuck Burke & Caron Peck

Cost: $50 per person, discount to $40 for ADBC members

Registration Deadline: August 3, 2013 (There will be a $10 late charge for any registration after 8-3)

Lunch is Included

Materials are included

ADBC will pay the presenters a total of $200, and provide reimbursement for cost of materials and lunch. Expected attendance will be 8-10 tables.

Marguerite and Mary Ann presented a proposed schedule of events for the ACBL/Alzheimer's Association LONGEST DAY event on June 21. Upon motion made, seconded, and approved, the Board confirmed the following:

ADBC will hold both of its regular Friday games at the Club (no free plays will be accepted on this Friday at the studio and free plays will not be awarded) and a 7am mini-game with a breakfast at 9am. The Club will also hold a morning and afternoon game off-site at UTA and an afternoon game off-site at Olenjack's . All game fees will be $10 except the 7am mini-game which will be $5. Donations will be taken at each game. Olenjack's will contribute 10% of all proceeds from sales between 2pm and 5pm to the Club, so members who aren't playing are encouraged to participate by eating at Olenjack's and watching the public display. Food will be provided for all games at the Studio. ADBC will match $250 or all net proceeds, after expenses, whichever is greater.

Saturday Special Events: Upon motion made, seconded, and approved:
The Board confirmed the following Special Saturday Events are approved for 2013:

Additional Saturday events may be added later in the year.

OLD BUSINESS: Buck Buchanan

Motion was made, seconded, and approved that Dorothy Bedford continue as Playing Director of the Thursday am game.

Thirty Year Anniversary: Upon motion made, seconded, and approved: Becky Koenigseder was named as Chairman of the Thirty Year Anniversary Committee, and authorized to plan the event which is scheduled for August 17. The Board approved the purchase of a Plaque for the Studio to include the names of all past Presidents of ADBC with room for continuations. The Board approved the expenditure of $200 for food, and the use of four hostesses for the event.

New Director Training: Upon motion made, seconded, and approved:

The Board approved a two-night schedule for ADBC Club Director Training Course, to be held Monday , August 12 and 19, time TBD, but expecting the training to run approximately four hours each evening. Su Doe will be the trainer. No test will be given at the conclusion of the training, but will be monitored by Su Doe at the Dallas Regional or alternatively by special arrangement. Cost for the Training will be $15 for ADBC members, $25 for any non-members. ADBC members who pass the test and direct at least twice at ADBC in the six months following the training will be refunded their course fee. To avoid a conflict, the August Board Meeting is moved to August 5 at 5:30.

Continuing Education for Game Directors: Upon motion made, seconded, and approved:

The next Directors' Forum for ADBC is scheduled for Sunday, August 25, 2013 from 3:30 to 6pm. All current ADBC directors are requested to attend, along with all new directors who complete the New Director Training (regardless of whether they have taken the test). The Forum will be broken into three phases:

1. Su Doe: New Rules, Problem Ruling Areas and other topics that Su feels warrant review.
2. Tom Moore: pending his availability and willingness to assist: ACBL-Score issues, and computer use and entry issues.
3. Caron Peck: The Role of the Game Director in providing Service to the Membership, and a refresher on the ADBC Policy for Game Directors.

NEW BUSINESS:

Jim Harp will be the interim director for the Wednesay night 1500 game for the summer. Decision for the permanent position will follow in September.

Karen Caton presented proposed changes to the ADBC Director Duties policy and requested that the Board review it and offer any suggestions to her. Revisions will be submitted for approval at the next Board Meeting.

Motion was made, seconded, and approved that Buck Buchanan be given authority to write a letter to Unit 183 requesting the financials for the Unit for the past five years.

Motion made, seconded, and approved that the food allowance for each game at the Club be increased from $5 to $6.

Motion made, seconded, and approved that the Thursday night Easy Bridge Game limits be raised to 100 pair average to be effective June 1, 2013.

The Health Department visited ADBC regarding a complaint about the smoking outside our front door. The City ordinance states you must be 50 feet away from any door or window. This will put the smokers on the island in the parking lot.

The next meeting will be Monday June 10, 2013 at 5:30 pm.

ADBC BOARD MEETING
April 8, 2013

The meeting was called to order at 5:30 pm by Buck Buchanan, President.

Jerry Cosby - President of Unit 183 - updated the ADBC Board on unit activities and the board's objectives for the coming year. After a brief Q and A session, the ADBC Board thanked Jerry for his visit and reiterated its desire to support his efforts.

The following items were approved unanimously by e-mail:

1. Gladys Freeman was approved as temporary Sunshine Lady in the medical absence of Judi Evans. Anyone having news on our members should contact Gladys at 817-478-5808 or by e-mail at gmfreeman@sbcglobal.net. Our best wishes and prayers go out to Judi.
2. The approval of a Saturday game on April 6, 2013.
3. The approval of participation in the "Longest Day" to benefit Alzheimer's. This will be on Friday, June 21.

Monthly table count for the month was 6.5 tables lower than the prior year period. YTD table count is 75 tables or 6% lower than the prior period and the lowest table count in the last five years. Year to date, the club has been closed for 19 games and 14 others - including 10 Friday 999er games - did not make (in 2012, the comparable figures were six games lost to closures and nine games not making). The Friday 999er game which was initriated in 2012 has yet to hold a game this year.

Through March, the club reported a $5,933 surplus. Excluding member dues of $4775, the annual membership game, and Grapevine Tournament income of $1,836, the club posted a loss of $104 vs. $2,494 surplus for the prior year period.

Membership for 2013 stands at 191 vs. 197 for 2012.

Marguerite spoke on the tentative plans for the "Longest Day" - Friday June 21 which is to distribute information about Alzheimer's and the Arlington Bridge Club. She is forming a committee and those interested in helping should contact Marguerite. We plan to have multiple bridge sites with our members actually playing bridge from dawn to dusk - thus the "Longest Day" as is June 21 this year. More to come.

Karen is still working on updating our member and/or players list. If you have an address, name, or phone change in the past three years, please find the list on the Director's desks and get Up-To-Date.

OLD BUSINESS:

Sue Kay informed the Board that the Charities for 2013 are: Arlington Charities, Arlington Life Shelter, Meals on Wheels, and Safe Haven (The Women's Shelter).

Mary Ellen Stanton requested approval of the Flyer for the 2014 Grapevine Tournament. Motion was made, seconded, and unanimously approved.

Saturday, April 27 is the date of Unit 183 Award Game. It will held for the first time in Arlington. Club to furnish meat, bring side dishes. There are a number of Arlington Club members being honored. Please come and support them.

Buck informed the Board that Roy Booth will no longer direct the Wednesday night 1500 Game. Following a discussion of options, it was decided to ask the substitutes to continue while Buck talked with available directors to take this game.

As the Friday morning 999er game has not made this entire year, it was decided to remove it from the game schedule. Motion made, seconded, and unanimously approved.

NEW BUSINESS:

Becky Koenigseder asked for an amount up to $50.00 for photo supplies to be approved for Jenny Oswald to complete the wall photos of Members. Motion made, seconded, and unanimously approved.

Karen Caton brought up the August 5th will be the club's 30th Anniversary and asked the Board to approve moving the August Special Event to August 17. Also making this game our new free game to members. Motion made, seconded, and unanimously approved.

Helen Nelson - in discussing the Saturday Special Events - expressed a desire to have two hostesses help with set-up and clean-up and to provide each with a free-play. Motion made, seconded, and unanimously approved to provide free-plays to two hostesses at the Special Games.

Numerous committee appointments were made by Buck and approved by the Board. A full list will appear on the web site in the near future.

The next meeting will be Monday May 13, 2013 at 5:30 pm.

ADBC BOARD MEETING
March 11, 2013

The meeting was called to order at 5:30 pm by Buck Buchanan, President.

The following items were approved unanimously by e-mail:

1. Approval for a Swiss Game on Saturday, May 13 at the end of STaC week which will be silver points all week.
2. Approval for a retirement party for Jimmy Reynolds and a $50 food allowance as Jimmy has never taken any food monies available for his games.
3. Approval for new introductory classes held on Thursday afternoon at 2:30 by Dorothy Moore to allow those taking classes to be able to play in the existing games.

George previously emailed the financials with the following notes:

Table count for the month was 40 tables lower than the prior year period. YTD table count is 69 tables or 9% lower than the prior period. Year-to-date, the club has been closed for 14 games and nine others did not make (in 2012, the comparable figures were 67 games lost to closures and 26 games not making). The new Friday game which was initiated in 2012 has yet to hold a game this year.

Through February, the club reported a $6,171 surplus. Excluding member dues $4,050 and Grapevine Tournament income $1,836, the club has showed a surplus of $284.

Ann presented a list of Saturday Special Games and NLM tournaments for the remainder of 2013. See the monthly calendar or the attached sheet.

Karen is in the process of updating member information for everyone in the past three years who has played at the club.

Gary has just finished two frames to hold tables and chairs for easy transport in larger games. He will also be adding electrical strips by the serving table for additional and easy plug-in.

GROWTH INITIATIVES:  Dorothy Moore

Mary Jane Orock is continuing her Sunday lessons here at ADBC. She will be here March 17 and 24 at 4:30 pm. Subjects for the lessons may be found on the Home Page of Arlington Duplicate Bridge Club web site.
Subjects for the lessons may be found on the Home Page of Arlington Duplicate Bridge Club web site.

Dorothy had mentioned at the last meeting that the Tuesday morning game was shrinking. After discussion, it was decided to make this 299 limited game a 3rd Birthday Game in response to requests from novice and intermediate players not yet ready to play in open games designated as Birthday games. Motion was made, seconded, and passed unanimously to made the last Tuesday morning game of the month a Birthday game.

Dorothy informed the Board that the Bridge classes approved in the e-mail voting will begin this Thursday, March 14 from 2:30 – 5:00 pm and will be for a period of 10 weeks.

AUDIT REPORT:  Mary Ann White

Chairperson of the 2013 Audit Mary Ann White reported that she and her committee of Letty Garek and Jeff Newman had fully examined the books and records of the ADBC and found they were maintained in a manner consistent with the desires of the Club and reflect the results of operations for 2012. A list of suggestions from the Audit Committee is attached to the Audit Report and is available for anyone wishing to see them.

George thanked Mary Ann and her committee and said that he will draft a response to the audit recommendations for the board’s review at the next meeting.

OLD BUSINESS:

Buck reported on the Thursday morning game and other ideas to continue its growth. There was a discussion on having lunch which had wide and various opinions. No action taken at this time.

Unit Awards Game – April 27 -- Regarding this being held at the Arlington Club, the negotiated agreement between Buck (ADBC President) and Jerry (Unit 183 President) is now subject to unit board approval. An answer cannot be given by the Unit Board as they do not meet until March 18. If they agree to this, it will be the first unit event for Arlington to host. We are to receive $5.00 a table after all expenses are paid from the gross entry fees. Buck asked the Board to approve these terms if we are approved to have this event. Motion made, seconded and unanimously approved. (Side Note: The Unit Board met on March 18 and approved the Unit Awards Games being held at Arlington. So, mark your calendars for April 27 – We have a number of our members being honored with an Ace of Clubs award, a Mini-McKinney award, or both.)

NEW BUSINESS:

In a major day-long kitchen clean-up, three of our members (Helen Nelson, Corrine Easley, Becky Koenigseder) worked all day toward this end. Buck asked the Club pay for their lunch as thank you for this effort. Motion made, seconded, and passed unanimously.

With this, the 2012 Board adjourned and the 2013 Board was called to order to elect new officers. Your officers for 2013 were elected by acclamation and are as follows:

Buck Buchanan informed the board that the following are being considered for various positions and will be voted on at the next meeting.

The next meeting will be Monday April 8, 2013 at 5:30 pm.

ADBC ANNUAL MEMBERSHIP MEETING
March 2, 2013

The annual membership meeting was called to order by President Buck Buchanan at 11:00 a.m.

MINUTES:

The minutes of the 2012 Annual were available for member to review, and approve. There being no changes or amendments, motion was made (Earl Mast), seconded (Helen Nelson) and approved by the membership.

Chairperson of the Nominating Committee, Sue Kay Reeder introduced the six nominees for the 2013 Board with three positions to be filled. Candidates were Gladys Freeman, Becky Koenigseder, Marguerite Lavender, Earl Mast, Dorothy Moore, Helen Nelson. There were no nominations from the floor. Each nominee spoke a few minutes and ballots were collected and counted by Stacie Russell, Melody Gann, and Sue Kay Reeder.

Results - Becky Koenigseder, Marguerite Lavender, and Helen Nelson will take office April l, 2013.

Treasurer George Morey reviewed the financials for 2012. The club returned to a profitable position (before tournament income) in 2012 due to the increase in game fees, part of which was used to raise director fees and cover club improvements and increased expenses.

The 2012 year-end financial position is also strong with $56,500 in Cash and Investments with no major liabilities.

Table count was up slightly (+2%) from a year ago.

The income from the 2013 Grapevine Tournament was down significantly from a year ago ($1,835 vs. $5,201 in 2012) due primarily to lower table count and higher costs, e.g. Grapevine Convention Center rental. The reasons for the lower count were thought to be continuing road construction in the Grapevine area and the Houston regional on the previous weekend. George also thanked Bill White, Barbara Odom, and Mary Ann White and her audit team for their help. Bill provides most of the data which goes into financial reports and Barbara, the previous treasurer was very supportive in the transaction. George was appreciative of the audit team’s comments and recommendations.

A member suggested that the club look into Capital One money market for investing excess cash which is currently earning nominal (1%) interest.

Mary Ann White and her committee of Letty Garek and Jeff Newman worked with Treasurer George Morey and determined that the financial records of the Club were maintained in a manner that is consistent with the desires of the Club and properly reflect the results of the operations for the year ending 2012. The test months of November, May, and February were the test months for the audit. A full 2012 Audit Committee Report to the ADBC is available for review.

In Mary Ellen Stanton’s first year as Sectional Chairperson, the profit was down due to lower attendance and increased expenses. The road repairs surrounding Grapevine are to be finished before our next tournament and this will help greatly with attendance. Overall it was considered a success. There was much positive feedback from those attending. And Dickies bar-b-q is always a big success. In addition, we had new stanchions identifying the various areas of play made by Gary Neisler. Next year’s tournament will be February 7, 8, and 9 at Grapevine Convention Center. These must be made a year in advance and were so done at the end of the recent convention. There was a request that places in Arlington be checked out for possibly returning to Arlington. This will be done and reported to the members at a later date.

Dorothy Moore reported on the success of the Sunday afternoon classes by Mary Jane Orock. They were very well attended and the attendance on the Sunday night game increased during these lessons. There is also a new beginning class on Thursday night that is steadily growing and Thursday afternoon beginning lessons are starting soon.

George Morey asked members to select up to four organizations to receive the club’s charitable donations. While many ballots were turned in, voting may still be made until March 13 and placed into the Suggestion Box. Selections for 2011 and 2012 were: Arlington Charities, Arlington Life Shelter, Meals on Wheels, and Safe Haven (The Women’s Shelter).

Buck Buchanan opened the floor to an Open Forum. Members provided the following suggestions:

1. Have a Birthday game in a limited point game for the novices and intermediate players.
2. Start Monday night games at an earlier time so that those who work can get home at a reasonable time.
3. Add a “partnership desk” to assist the membership in finding partners.
4. Upload results of games to website right after the game has concluded.
5. Kitchen needs to be cleaned more often and in a consistent way. Perhaps form groups of clean-up crews and provide them with standard clean-up instructions.
6. Member etiquette. Promote a policy of courtesy towards directors, e.g. instead of shouting “director”, say “director, please”.
7. Specify period for correcting bridge scores after the conclusion of the game.
8. Consistent policy re locking doors, particularly while games are in session.
9. Review heat and air conditioning in the two rooms of the club.
10. Refrain from blocking back door with bags full of garbage and other hindrances.

When asked about Unit relations, Buck responded with three points:

1. We nominated several Unit Board candidates and saw two elected – David Pearlman and Mickey Tryon. These two, along with continuing Board member Tom Moore, gave us a stronger Arlington voice on the Board. In addition, Jerry Cosby appears to be an excellent new President and is committed to moving toward more equality among the clubs.
2. Unit championship games have come to symbolize inequality. Last year, 12 championships were conducted in Fort Worth, while the remaining 12 allotted championships were thrown out rather than grant ADBC’s request to host a few! A new committee led by Nora Oliver and with committee members Becky Koenigseder, Tom Moore, and Mary Ellen Stanton, appear destined to spread the championship games around in a more creative and productive way.
3. A Unit scheduling problem has led to consideration of Arlington as the host site for the annual awards luncheon and bridge game. This seems very possible, and would be the first unit event of significance in any of our memories to be held outside Fort Worth.

ADBC BOARD MEETING
February 11, 2013

The meeting was called to order at 5:30 pm by Buck Buchanan, President.

George previously emailed the financials with the following notes:

Table count for the month was 28.7 lower than last year and one of the lowest Januarys in the past five years. The club was closed for 9 games and 5 others did not make. The new Friday game did not convene separately at all during January.

The club reported a $2,728 surplus for the month due to member dues of $2,800. Excluding the dues, the club lost ($72).

Expenses related to the 2013 Grapevine tournament are recorded in Prepaid Expenses on the balance sheet. They will be moved to income statement in February when the tournament is held.

Saturday, February 23 will be an 8-is-Enough Swiss Team Game. Sign-up sheets are available on the director’s desks through February 18.

GROWTH INITIATIVES:  Dorothy Moore

Mary Jane Orock will continue with her Sunday lessons here at ADBC. She will be here February 17 and 24 at 4:30 in the afternoon and again on March 17 and 24 at the same time.
Subjects for the lessons may be found on the Home Page of Arlington Duplicate Bridge Club web site.

In addition to Mary Jane Orock’s lessons, there have been inquiries to Buck about other lessons being available to the membership. More to follow on this.

Dorothy mentioned that the Tuesday morning game was shrinking. There was a discussion on the Mentoring program and possible solutions to help the Tuesday morning game.

SECTIONAL TOURNAMENT – GRAPEVINE:

With the tournament just finishing on Sunday, February 10, the report is preliminary. However, the table count was down by 58 tables from last year. There is still construction to go through to get to the Grapevine Convention Center….. this was felt to be a major contributor. Also we followed the Houston Regional Tournament by a week. Many from this area were in Houston and this may have been too soon for another tournament. Our net profit is expected to be approximately $2,700 after all bills are paid.

Of note is that we are told the road construction is to be done completely by next year.
Also, Ann reported that should we want to bring the tournament back to Arlington, there is a possibility of going to UTA. Checking out the cost and availability could be a consideration for future tournaments.

NEW BUSINESS:

Buck announced that he was personally taking on the project of trying to rebuild the Thursday morning game and he requested that the Board approve the following measures:

1. New Start Time. Effective March 1, 2013, the start time for the Thursday AM game will be moved to 10:15 am which will be consistent with the start times of other morning open games.
2. New Playing Director. Dorothy Bedford will be appointed as interim Director of the Thursday am game beginning immediately, and she will have the game through May, 2013 – or until the Board makes an alternative appointment. Although it is an exception to ADBC policy, for this game, Dorothy Bedford will be appointed as a playing director, in that she and her regular partner may play in the game on an ongoing basis. Dorothy Bedford and her partner will pay to play in the game, but Dorothy will receive normal compensation for directing.
3. Promoting the Game. Buck will be responsible for maintaining ongoing communication with players in the Thursday am game to encourage participation, and determine the expected participation in advance of the game each week. As an inducement to encourage people to come back to the game, Buck is authorized – through May – to do any or all of the following on an ongoing basis for this game:
   1. Develop a list of potential fill-in players who are not regular participants in the game who will agree to come in on short notice and play (free) to fill out a game to avoid a half table, and arrange for two such players to play (free, but with any other fill-in player) when needed.
   2. Actively solicit participants for the game and guarantee that for those who commit to the game that week, Buck will personally give them 24-hr. notice if he can’t guarantee that the game will make. The objective is to encourage players to return to the game, but assure them that they will never show up to a game that does not make.

   Following a discussion on these conditions, motion was made, seconded and unanimously approved.

   OLD BUSINESS:

   Karen advised the Board that Bill White had not yet scheduled the Club for the ACBL-wide Charity Game in March, because he felt the cost of the upgrades was becoming a hardship to some members. Typically upgrades cost each player $8 for the game. Several ACBL-wide games cost $10+ because the ACBL charges us almost $2 more per player. Karen requested that the Board consider absorbing the extra cost of some of these games as a give-back to the members. Motion was made, seconded and passed that the Club absorb the extra cost of the ACBL-Wide Charity Game, if there still time to schedule it, and that in the future Bill could point out to the Board other such games that he might otherwise not schedule (due to cost alone) and the Board will consider other such opportunities in the future. (Note – the deadline had already passed on the March ACBL-Wide Charity Event).

   Our Annual Meeting will be on Saturday, March 2, 2013. We will be electing 3 new Board Members. Going off the Board this year is: Dorothy Moore, Gary Neisler, and Ann Overfield.

   The Nominees for the 2013 Board are:

   Gladys Freeman	Earl Mast
   Suzanne Justice	Dorothy Moore
   Becky Koenigseder	Helen Nelson
   Marguerite Lavender	Ann Overfield

   You will find their pictures and a brief resume on our web site. And you may vote for up to 3.

   Also, you will be voting for the Candidates For 2013 ADBC Donations. Last year we contributed to: Arlington Charities, Arlington Life Shelter, Meals on Wheels, and Safe Haven (The Women’s Shelter).

   A slate of candidates will be available to choose from. If you have a Charity, you want to be considered, please contact a board member so that we may add to our slate. And you will be voting for 4 of the charities.

   Only dues-paying Members may vote for Board Members and for Charities. Also paid Members will play free in the game following the Annual Meeting/Lunch.

   The next meeting will be Monday, March 11, 2013 at 5:30 pm.

   ADBC BOARD MEETING
   January 14, 2013

   The meeting was called to order at 5:30 pm by Buck Buchanan, President.

   MEMBERS PRESENT:	Buck Buchanan	Dorothy Moore
   	George Morey	Sue Kay Reeder
   	Karen Caton

   
   

   MEMBER ABSENT:

   Gary Neisler

   Ann Overfield

   
   

   OTHERS IN ATTENDENCE:

   Mary Ellen Stanton

   
   MINUTES: Minutes from the December Board Meeting were approved by email.
   E-MAIL BUSINESS: The ACBL in doing their part to assist with the relief effort of Hurricane Sandy granted clubs to hold "local" charity games during any of their regularly sanctioned sessions. The directors of ADBC selected to contribute to the New Jersey Relief Fund. This was unanimously approved by e-mail and was ratified at the January meeting.
   FINANCIAL REPORT: George Morey

   George previously emailed the financials with the following notes:
   

   Table count for the month was 36.5 lower than last year and the lowest count in five years. The club was closed for 8 games and 7 others did not make. YTD table count was 66 higher than the comparable prior year period due to the additions of the new Friday game. Average table count per game continues slightly higher for the year, however only 6 of the 17 weekly games are averaging 5 tables or higher.

   The club reported a $186 loss for the month due to:

   • The high percentage of low participation, low profit margin games (0-4.5 table games) comprised 49% of the total which exceeded the average for the year.
   • The club being closed for 8 games.

   In summary, only 80% of possible games were held during December.

   Other notes…..

   • 2013 dues have been recorded as deferred income on the balance sheet.
   • Expenses related to the 2013 Grapevine tournament are recorded in Prepaid Expenses on the balance sheet.
   • Introductory Bridge Programs include income from lessons and EZ Bridge Workbook sales.

   George announced that the 2012 books are ready for to be audited. Motion was made, Seconded, and passed unanimously to be turned over to Mary Ann White and her audit team.
   

   SPECIAL EVENTS:  

   Saturday, January 26 will be a Gold Life Master Party for Jimmy Reynolds and David Pearlman.

   Saturday, February 23 will be an 8-is-Enough Swiss Team Game. Sign-up sheets will be available shortly.

   GROWTH INITIATIVES:  Dorothy Moore

   Plans are moving ahead with the restructured Thursday night Lessons that started the first of the year. Dorothy reported a continued interest and that 4 memberships had been sold.

   The Club still plans to have Mary Orock to continue with her Sunday lessons here at ADBC. Karen is to contact Mary about time available and Dorothy will follow up on program planning.

   COMMUNICATIONS:  Karen Caton

   Karen reported that the Scorecard Bulletin (the bi-monthly newspaper for District 16 has reported on our party celebrating Virginia Chilton's 90th Birthday as well as other events from ADBC. Also Melody Gann has agreed to be our representative to the Scoreboard.

   Dorothy Moore is recognized in the January Bridge Bulletin for recruiting 100 new members since last May. (page 20).

   SECTIONAL TOURNAMENT - GRAPEVINE:   Mary Ellen Stanton

   Mary Ellen reported on our upcoming Sectional Tournament to be held in Grapevine on Friday, February 8, Saturday February 9, and Sunday February 10. There are sign-up sheets on the director's desks in both rooms that list the need for volunteers at the tournament. Please check your schedule and sign up to help make this a really good tournament.

   The Guarenteed partner policy was clarified to state that the GP plays free when they play with any individual needing a partner if one is not available.

   It is desirable to have all boards pre-dealt to avoid having to make them before each session. Motion was made, seconded, and passed unanimously to duplicate boards for this and all future tournaments. The Play-BridgeDealer4 is to be taken to this tournament, if necessary, and any future tournaments as needed.

   Sunday lunch between Swiss sessions will be catered by Dickie's Bar-B-Q.

   OLD BUSINESS:

   A new Game that will be free to all members will be added in July this year. Due to the game fee increases, there are extra funds and the Board voted to add this game. Motion was made, seconded, and unanimously approved. More details to follow.

   Caren Peck has been appointed to head a Judiciary Committee to study and make recommendations for what we need to address in this area.

   NEW BUSINESS:

   Bill White is our Club Manager. A motion was made, seconded, and passed unanimously that the Club Manager's compensation be increased from $40 to $50 per month effective January 1, 2013.

   A discussion about the 10:30 a.m. Friday morning limited game made note that the game did not always make and that with the open game on Friday morning starting at 10:00 a.m., it was not possible then for a limited player to play in the open. In an effort to solve this situation, it was decided to move both games to a start time of 10:15 a.m. effective February 1st, 2013. Further that the director has the discretion to set the stats to guarantee "C" players will have a reasonable strat. Motion made, seconded, and passed unanimously.

   The nominations for the new board are now underway. If you are interested in being a board member, please contact a current Board Member.

   Also remember to pay your club dues so you will be able to vote at our Annual Meeting on Saturday March 2, 2013.

   The next meeting will be Monday, February 11, 2013 at 5:30 pm.

   CLICK ON YEAR TO SEE PRIOR YEARS BOARD MINUTES	2005	2010
   	2006	2011
   	2007	2012
   	2008
   	2009

   ARLINGTON DUPLICATE BRIDGE CLUB

   http://d16acbl.org/U176/ABC/Effects/minutes.htm